Senior Administrator, Policy, Advocacy & Campaigns

Save the Children US

. Provide advanced, executive-level administrative and operational support requiring independent judgment and discretion .

Posted 5/14/2026full-timeWashington • District of Columbia, Washington • 🇺🇸 United StatesSenior💰 $50,250 - $61,750 per yearWebsite

About the role

Key responsibilities & impact

Provide advanced, executive-level administrative and operational support requiring independent judgment and discretion
Act as the main point of contact and trusted partner for the Office of the Chief Policy Officer (CPO), using sound judgment to prioritize issues, flag items needing executive input, and manage interactions with internal and external stakeholders
Independently manage and adjust the CPO’s calendar, balancing shifting priorities, deadlines, and complex scheduling needs
Review and assess incoming meeting requests, determining priorities and ensuring the CPO’s time is used effectively
Manage end-to-end executive travel logistics, including itineraries, approvals, real-time adjustments, and coordination with internal and external stakeholders
Prepare and coordinate briefing materials for meetings and events, working with senior staff to pull together clear, concise, and useful information
Oversee executive and senior leadership travel arrangements, making thoughtful decisions to balance cost, timing, and practicality
Manage executive expense reporting, ensuring accuracy, compliance, and timely submission while streamlining processes where possible
Serve as the primary administrative contact for SCAN board activities, maintaining strong, professional relationships with board members
Plan and coordinate board meetings across virtual, in‑person, and hybrid formats, managing timelines, logistics, and follow‑up
Oversee the preparation and distribution of board materials, ensuring content is complete, accurate, and ready for review
Maintain board records, documents, bios, and governance platforms, ensuring information is current and organized
Lead onboarding for new board members, coordinating materials and meetings to set them up for success
Provide ongoing support for SCUS Board of Trustees and Program Impact Committee meetings, including presentation and material preparation
Lead planning and logistics for division‑wide meetings, retreats, trainings, and all‑staff events
Maintain and improve shared resources such as calendars, document repositories, templates, contact lists, and organizational charts
Manage subscriptions and memberships, making sure resources are accessible, relevant, and well used
Support hiring, onboarding, and offboarding processes for staff, fellows, and interns, ensuring a smooth and consistent experience
Draft, update, and help roll out SOPs and guidance materials that support efficient and consistent operations
Track key divisional and organization‑wide deadlines and proactively keep staff informed to support compliance
Assist with divisional reporting, newsletters, and internal communications
Support strategic initiatives and special projects led by the Chief of Staff and senior leaders, contributing thoughtful coordination and follow‑through
Act as a go‑to resource across teams, identifying ways to improve workflows, systems, and coordination
Take a proactive, solutions‑focused approach to daily operations by anticipating needs and addressing issues before they escalate

Requirements

What you’ll need

Minimum of a High School Diploma or equivalent with 2+ years of progressively responsible administrative or executive assistant experience supporting a senior leader
Demonstrated ability to work effectively with senior leaders, internal partners, and external stakeholders
Strong organizational and problem-solving skills, with the ability to manage multiple priorities
Exceptional attention to detail and accuracy
Excellent written and verbal communication skills, in both in-person and virtual settings
High level of discretion and confidentiality when handling sensitive information
Ability to work independently and collaborate effectively with a diverse team
Professional proficiency in MS Office suite
Professional proficiency in spoken and written English.

Benefits

Comp & perks

Flexible schedules and time off: Flexible schedules, generous PTO, 11 paid holidays plus 2 floating holidays and hybrid working opportunities
Health: Competitive health care, dental and vision coverage for you and your family
Family: A variety of paid leaves: caregiver, parental/adoption, critical child illness and fertility benefits
Employee Rewards Program: Annual merit increases and/or additional incentives for eligible employees
Retirement: A retirement savings plan with employer contributions (after one year)
Wellness: 15 safety and wellness days annually (if hired on or after July 1, safety and wellness days prorated to 8 days), mental health benefits and support through Calm and company-hosted events
Employee Assistance Program : free and confidential assessments, short-term counseling, referrals, and follow-up services
Learning & Growth: Access to internal and external learning & development opportunities and mentorships

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportcalendar managementtravel logisticsexpense reportingmeeting coordinationonboardingSOP developmentreportingdocument managementworkflow improvement

Soft Skills

judgmentprioritizationattention to detailproblem-solvingcommunicationdiscretioncollaborationorganizational skillsproactive approachrelationship management