Senior Administrator, Business Operations – Shared Services

Save the Children US

. Provide advanced, executive-level administrative and operational support to the Chief Administrative Officer and Chief Technology Officer requiring independent judgment and discretion.

Posted 4/23/2026full-timeWashington • District of Columbia, Washington • 🇺🇸 United StatesSenior💰 $50,250 - $61,750 per yearWebsite

About the role

Key responsibilities & impact

Provide advanced, executive-level administrative and operational support to the Chief Administrative Officer and Chief Technology Officer requiring independent judgment and discretion.
Proactively manage complex, high-volume calendars for the Chief Administrative Officer and Chief Technology Officer, anticipating conflicts and resolving issues independently.
Coordinate executive-level meetings, including agenda management, pre-reads, technology setup, minutes or action tracking, and follow-up as appropriate.
Manage end-to-end executive travel logistics, including itineraries, approvals, real-time adjustments, and coordination with internal and external stakeholders.
Process and reconcile expense reports and corporate credit card activity with accuracy, timeliness, and adherence to policy.
Manage purchase orders, invoices, and vendor payments for executive offices, escalating issues as appropriate.
Coordinate and support virtual and in-person meetings and events for the Business Operations team as well as the agency Senior Leadership Team, including logistics, space planning, catering, materials, and day-of execution to ensure a seamless experience for participants.
Maintain shared folders, trackers, templates, and calendars for the Business Operations and Shared Services Team.
Draft and distribute division-wide communications such as newsletters, reports, and intranet updates; support knowledge management initiatives; and ensure timely follow-up on routine tasks.
Serve as administrator of the agency’s policy library, coordinating with policy owners to manage updates and revisions.
Serve as Contract Repository Administrator and Timesheet Coordinator for Business Operations & Shared Services.
Manage operational processes including but not limited to credit card reconciliation, new employee onboarding, invoice processing, technology governance and budget tracking.
Partner across the division to support the planning and execution of events designed to foster employee connection and engagement.
Identify opportunities to improve administrative and operational processes; recommend and implement solutions to increase efficiency and consistency.
Provide coordination and administrative support for ad hoc cross-functional projects which may include event planning, PowerPoint presentations, process documentation, data tracking or change management initiatives.
Assist in developing project documentation such as workplans, trackers, and status reports.
Facilitate collaboration between teams by scheduling project meetings, consolidating inputs, and preparing materials for leadership updates.
Monitor progress, flag risks or delays, and ensure appropriate follow-up with responsible parties to keep projects on track.

Requirements

What you’ll need

Minimum of a High School Diploma or equivalent, plus at least 2 years of relevant experience
Demonstrated experience providing high-level support to senior leaders, preferably within technology, human resources or operations spaces.
Proven ability to maintain strict confidentiality and exercise sound judgment in sensitive situations
Strong organizational, time-management, and prioritization skills with the ability to manage competing demands independently
Strong interpersonal skills and attention to detail
High level of customer service orientation and collaborative working style
Demonstrated project coordination, communication, and collaboration skills
Professional proficiency in MS Office suite (Excel, Word, PowerPoint, Outlook)
Experience with Microsoft Teams, JIRA, SharePoint, or other project collaboration tools
Professional proficiency in spoken and written English.

Benefits

Comp & perks

Flexible schedules and time off: Flexible schedules, generous PTO, 11 paid holidays plus 2 floating holidays and hybrid working opportunities
Health: Competitive health care, dental and vision coverage for you and your family
Family: A variety of paid leaves: caregiver, parental/adoption, critical child illness and fertility benefits
Employee Rewards Program: Annual merit increases and/or additional incentives for eligible employees
Retirement: A retirement savings plan with employer contributions (after one year)
Wellness: 15 safety and wellness days annually (if hired on or after July 1, safety and wellness days prorated to 8 days), mental health benefits and support through Calm and company-hosted events
Employee Assistance Program: free and confidential assessments, short-term counseling, referrals, and follow-up services
Learning & Growth: Access to internal and external learning & development opportunities and mentorships

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementexpense report processinginvoice processingproject coordinationdata trackingevent planningdocument draftingbudget trackingtechnology governancenew employee onboarding

Soft Skills

organizational skillstime-managementprioritizationinterpersonal skillsattention to detailcustomer service orientationcollaborative working styleconfidentialitysound judgmentcommunication skills