Administration Coordinator

Satellite Office

Administrative Assistant providing high quality customer service and operational support for GJK Facility Services. Responsible for office coordination, work order management, and general administration tasks.

Posted 5/1/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Present and provide a high level of quality customer service as the first point of contact for GJK Facility Services on campus office.
Responsible for the effective day to day support of the operations team; Work Order management.
Provide administrative support, data input, and preparation of correspondence and general coordination for the office and direct support to GJK site Management.
Play an active part in supporting the Safety governance across the portfolio.
Ensure that operationally GJK complies with all aspects of relevant Health and Safety Legislation applying to the business and employees.
Raise and distribute all Work Orders, prioritising Emergency Work Orders.
Greet visitors to the office in a warm, friendly and welcoming manner.
Manage access to the office and car park, key and fob allocation.
Manage, distribution and filing of all correspondence.
Prepare reports as required.

Requirements

What you’ll need

Ideally qualified to degree level but not essential.
Minimum 5 years’ experience in a similar role.
Excellent initiative and self-management skills to deal with the range of functions and tasks to be performed.
Demonstrated, intermediate to advanced skills in the use of Microsoft Office suite.
Experience with Desktop publishing software an advantage.
Demonstrated ability to provide comprehensive and efficient executive support to senior executive personnel.
Ability to respond quickly and act positively to change.
Solve problems well and act decisively.

Benefits

Comp & perks

You’re Valued. You won’t just be a number. You’ll be part of a close-knit, collaborative team where your contributions matter.
You’ll Grow. From day one, you’ll have access to learning opportunities, mentoring, and support to help you reach your full potential.
You’ll Belong. We’re proud of our vibrant and inclusive culture, filled with team-building events, company-wide celebrations, wellness programs, and more.
You’ll Work in Style. Our world-class offices are located in premium business hubs like BGC and Ortigas. Modern, comfortable, and designed to bring out your best.
You’ll Work with Global Brands. We match you with top international clients where you’ll work directly with their teams and make a real impact.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Work Order managementMicrosoft Office suiteDesktop publishing softwarereport preparationdata inputadministrative support

Soft Skills

customer serviceinitiativeself-managementproblem-solvingadaptabilitycommunication