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ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
minute takingagenda productiondiary managementattendance monitoringconfidential secretarial dutiestravel coordinationevent logisticsFirst Aid coordinationdatabase managementMS Office
Soft Skills
effective communicationattention to detailorganisational skillsinterpersonal skillsconfidentialitydiscretionsensitivitydiplomacyresiliencesense of humour
Tools & Technologies
MS WordMS ExcelMS PowerPointiSAMSemailinternet
Industry Keywords
PA supporteducational environmentsafeguardinghealth and safetyschool administrationschool eventsstudent informationstaff information
About the role
Key responsibilities & impact- Providing high-level PA support to the Deputy Heads, including confidential secretarial duties as required.
- Proactively managing the Deputy Heads’ diaries, resolving conflicts and ensuring an accurate and reliable schedule.
- Organising travel, bookings, correspondence and detailed itineraries for the Deputy Heads.
- Acting as the first point of contact for visitors and callers, ensuring a professional and welcoming front-of-house experience.
- Managing reception duties including handling enquiries, maintaining a welcoming environment, and updating school contact databases.
- Coordinating key school administration including SLT calendars, events, and associated administrative tasks.
- Supporting the organisation of parents’ meetings, school events, and wider whole-school activities.
- Acting as Attendance Officer, including monitoring daily attendance, following up absences, and maintaining accurate records.
- Supporting school operations including room bookings, transport arrangements, event logistics, and calendar management.
- Undertaking key safeguarding, health and safety responsibilities including First Aid coordination, fire warden duties, and supporting medication administration in line with policy.
Requirements
What you’ll need- A good standard of education, including a high standard of written English, and the right to work in the UK
- Some previous experience of working as a PA or secretary in an educational environment
- Experience of minute taking and producing agendas/minutes for meetings
- Proficient in the use of MS Office (especially Word, Excel, PowerPoint), iSAMS, databases, email and internet
- Effective written and verbal communication skills with the ability to draft correspondence with fluency and accuracy
- Ability to proofread with excellent attention to detail
- Demonstrable administrative, organisational/planning and interpersonal skills
- Ability to communicate effectively with a variety of people
- Ability to maintain confidentiality in respect of student and staff information, and to approach all confidential matters with discretion, sensitivity and diplomacy
- An understanding of and sympathy with the School’s values and a willingness to get involved in all aspects of school life
- Ability to relate to young people
- A high standard of personal presentation
- The resilience, drive, strength of character and sense of humour and perspective to thrive in a fast-paced, demanding and ambitious environment
Benefits
Comp & perks- Professional development
- Career opportunities
- Mobility across our group