School Administrator, PA

SAP

School Administrator and PA providing essential support to Deputy Heads at an innovative co-educational school. Ensuring high-quality front-of-house experience and smooth school operations.

Posted 6/17/2026full-timeOlympia • 🇬🇧 United KingdomMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Providing high-level PA support to the Deputy Heads, including confidential secretarial duties as required.
Proactively managing the Deputy Heads’ diaries, resolving conflicts and ensuring an accurate and reliable schedule.
Organising travel, bookings, correspondence and detailed itineraries for the Deputy Heads.
Acting as the first point of contact for visitors and callers, ensuring a professional and welcoming front-of-house experience.
Managing reception duties including handling enquiries, maintaining a welcoming environment, and updating school contact databases.
Coordinating key school administration including SLT calendars, events, and associated administrative tasks.
Supporting the organisation of parents’ meetings, school events, and wider whole-school activities.
Acting as Attendance Officer, including monitoring daily attendance, following up absences, and maintaining accurate records.
Supporting school operations including room bookings, transport arrangements, event logistics, and calendar management.
Undertaking key safeguarding, health and safety responsibilities including First Aid coordination, fire warden duties, and supporting medication administration in line with policy.

Requirements

What you’ll need

A good standard of education, including a high standard of written English, and the right to work in the UK
Some previous experience of working as a PA or secretary in an educational environment
Experience of minute taking and producing agendas/minutes for meetings
Proficient in the use of MS Office (especially Word, Excel, PowerPoint), iSAMS, databases, email and internet
Effective written and verbal communication skills with the ability to draft correspondence with fluency and accuracy
Ability to proofread with excellent attention to detail
Demonstrable administrative, organisational/planning and interpersonal skills
Ability to communicate effectively with a variety of people
Ability to maintain confidentiality in respect of student and staff information, and to approach all confidential matters with discretion, sensitivity and diplomacy
An understanding of and sympathy with the School’s values and a willingness to get involved in all aspects of school life
Ability to relate to young people
A high standard of personal presentation
The resilience, drive, strength of character and sense of humour and perspective to thrive in a fast-paced, demanding and ambitious environment

Benefits

Comp & perks

Professional development
Career opportunities
Mobility across our group

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

minute takingagenda productiondiary managementattendance monitoringconfidential secretarial dutiestravel coordinationevent logisticsFirst Aid coordinationdatabase managementMS Office

Soft Skills

effective communicationattention to detailorganisational skillsinterpersonal skillsconfidentialitydiscretionsensitivitydiplomacyresiliencesense of humour