Team Administrator, HR
SAOTA
full-time
Posted on:
Location Type: Office
Location: Cape Town • 🇿🇦 South Africa
Visit company websiteJob Level
Junior
About the role
- Provide planning, programming, and administrative support to HR team.
- Manage HR diaries and coordinate internal/external appointments and interviews.
- Prepare meeting packs, issue agendas, take minutes, and circulate follow-ups within 24 hours.
- Maintain the team task tracker and run weekly programming meetings.
- Collate inputs for HR Management Meeting updates.
- File and version HR documents in SharePoint/Teams; manage digital signatures and standard templates.
- Capture data and collate summaries for HR processes.
- Triage HR queries from inbox, helpdesk, or Teams chats.
- Manage HR tracker updates and weekly reporting to Financial Director.
- Schedule induction and training sessions for new starters and presenters.
- Administer credit and criminal checks, liaising with candidates and filing results.
- Arrange internal venues and catering for HR-related events.
- Support travel bookings for HR programs in line with company policy.
Requirements
- 1–2 years’ experience in administrative, personal assistant, or team admin roles.
- Excellent administration, organisation, and attention to detail skills.
- Strong Microsoft Office (Outlook, Excel, Teams, PowerPoint) proficiency and digital literacy.
- Clear and professional communication skills , both written and verbal.
- Proactive, self-aware, and able to plan, prioritise, and deliver on time.
- High ethical standards and confidentiality , particularly when handling sensitive information.
- A team player with a service-oriented mindset and a collaborative approach.
- Adaptable and resilient under pressure, able to respond constructively to change.
- Client-focused, delivering responsive and professional support internally and externally.
Benefits
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportdata capturetask trackingmeeting preparationreportingcredit checkscriminal checks
Soft skills
attention to detailcommunication skillsproactiveorganisational skillscollaborativeadaptableresilientclient-focusedservice-oriented