Santa Casa BH

Administrative Assistant II – Academic Secretariat

Santa Casa BH

full-time

Posted on:

Location Type: Hybrid

Location: Belo Horizonte • Brazil

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Salary

💰 R$2,192 per month

About the role

  • Prepare reports and spreadsheets, reviewing data, information, and specific guidelines to support analysis and decision-making, as well as to document work processes;
  • Provide guidance, follow up on, and implement enrollment procedures according to the specific requirements of each unit;
  • Handle student service processes, answering questions or directing requests to the appropriate department when necessary, and providing feedback to students based on responses from the originating department;
  • Advise on and perform administrative tasks such as issuing academic documents; telephone reception; document filing; ordering supplies and photocopying, among others;
  • Register and enroll students using institutional software, ensuring correct fields such as areas of study, course content, and other relevant data;
  • Register courses using institutional software, recording areas of study, course content, and other pertinent information;
  • Register teachers and students in the institutional software in accordance with established rules and procedures;
  • Enter credit recognition and student attendance records based on the class register, ensuring information accuracy and compliance;
  • Responsible for public-facing, phone, and in-person service, providing information and guidance on administrative processes related to the Academic Secretariat;
  • Forward administrative processes to the relevant departments, including Legal and Finance, ensuring operational compliance;
  • Perform other related duties of similar complexity as assigned by the immediate supervisor.

Requirements

  • High school diploma; pursuing higher education is desirable in fields such as Business Administration, Communications, Marketing, Education/Pedagogy, or related areas, depending on the area of work.
Benefits
  • Transportation allowance (vale-transporte);
  • Meal allowance or food voucher;
  • Health insurance (UNIMED);
  • Dental insurance (METLIFE);
  • Educational assistance (Undergraduate and Postgraduate programs);
  • Childcare allowance of R$ 200.00 per child for eligible mothers with children up to 4 years old (limited to 3 children);
  • Quality of life/wellness program;
  • Funeral plan;
  • Partnerships with restaurants, Pacheco, psychologists, pharmacies, and auto repair shops;
  • Holiday gift card (Christmas).
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data analysisreport preparationspreadsheetsstudent enrollmentdocument filingcredit recognitionattendance recordsadministrative taskstelephone receptionordering supplies
Soft Skills
guidancecommunicationcustomer serviceorganizational skillsattention to detailproblem-solvingfeedback provisioncollaborationadaptabilitytime management
Certifications
high school diploma