Administrative Assistant II – Academic Secretariat

Santa Casa BH

Administrative Assistant at Santa Casa BH developing administrative support tasks for the academic secretariat. Responsible for data management, student support, and document control.

Posted 4/14/2026full-timeBelo Horizonte • 🇧🇷 BrazilMid-LevelSenior💰 R$2,192 per monthWebsite

About the role

Key responsibilities & impact

Prepare reports and spreadsheets, reviewing data, information, and specific guidelines to support analysis and decision-making, as well as to document work processes;
Provide guidance, follow up on, and implement enrollment procedures according to the specific requirements of each unit;
Handle student service processes, answering questions or directing requests to the appropriate department when necessary, and providing feedback to students based on responses from the originating department;
Advise on and perform administrative tasks such as issuing academic documents; telephone reception; document filing; ordering supplies and photocopying, among others;
Register and enroll students using institutional software, ensuring correct fields such as areas of study, course content, and other relevant data;
Register courses using institutional software, recording areas of study, course content, and other pertinent information;
Register teachers and students in the institutional software in accordance with established rules and procedures;
Enter credit recognition and student attendance records based on the class register, ensuring information accuracy and compliance;
Responsible for public-facing, phone, and in-person service, providing information and guidance on administrative processes related to the Academic Secretariat;
Forward administrative processes to the relevant departments, including Legal and Finance, ensuring operational compliance;
Perform other related duties of similar complexity as assigned by the immediate supervisor.

Requirements

What you’ll need

High school diploma; pursuing higher education is desirable in fields such as Business Administration, Communications, Marketing, Education/Pedagogy, or related areas, depending on the area of work.

Benefits

Comp & perks

Transportation allowance (vale-transporte);
Meal allowance or food voucher;
Health insurance (UNIMED);
Dental insurance (METLIFE);
Educational assistance (Undergraduate and Postgraduate programs);
Childcare allowance of R$ 200.00 per child for eligible mothers with children up to 4 years old (limited to 3 children);
Quality of life/wellness program;
Funeral plan;
Partnerships with restaurants, Pacheco, psychologists, pharmacies, and auto repair shops;
Holiday gift card (Christmas).

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data analysisreport preparationspreadsheetsstudent enrollmentdocument filingcredit recognitionattendance recordsadministrative taskstelephone receptionordering supplies

Soft Skills

guidancecommunicationcustomer serviceorganizational skillsattention to detailproblem-solvingfeedback provisioncollaborationadaptabilitytime management

Certifications

high school diploma