Accounts Receivable/Payable Specialist
Sandvik
full-time
Posted on:
Location Type: Hybrid
Location: Leduc • 🇨🇦 Canada
Visit company websiteJob Level
JuniorMid-Level
Tech Stack
ERP
About the role
- Generate and email monthly customer statements; run and distribute the monthly aged AR report.
- Process all customer invoices and credit memos and send to customers.
- Track revenue (posted and pending) in spreadsheets; respond to vendor/customer AR/AP inquiries.
- Monitor AP inbox and process items; maintain up-to-date customer/vendor email contacts.
- Proactively flag overdue accounts to Sales/Art and coordinate follow-ups after statements are sent.
- Enter monthly billing in Telus and FedEx portals for payment processing.
- Track customer quotes; ensure invoices reflect quoted prices and attach documentation to e-files.
- Edit purchased items to ensure NAV descriptions are accurate.
- Partner with Sales to confirm all shipped product is invoiced promptly (especially remote ON location).
- Monitor open rental contracts (RCs): verify tooling in/out, track returns, bill repairs, and close RCs.
- Monitor open POs to ensure work completion and timely closure; issue select POs and complete receiving; match packing slips to invoices.
- Open/validate Rental Contracts/Sales Orders when needed (SN accuracy, rental dates, pricing, GLs).
- Process fixed asset sales through SO invoices, tag in NAV, and forward to the USA for removal/final detail.
- Support inventory control (research serial numbers, tag items in NAV).
- Maintain electronic control of files (including rental contracts); handle paper filing and year-end archiving.
- Track Rock Reamer refurb costs (spreadsheets) and send to department head for approval of the invoice.
- Track internal/external shipping costs for inclusion on invoices.
- Coordinate weekly status updates of work completed/pending with local management.
- Add inspection reports and certificates to electronic/job files for customer emailing.
- Manage office supplies; coordinate printer/computer issues with vendor.
- Make bank deposits as needed; email remittances to the USA finance team.
- Maintain and verify accuracy of customer banking information.
Requirements
- Experience with AR/AP cycles, collections, and reconciliations.
- Preferably 2–3 years of operations and/or office management experience in a small-to-mid sized office (multi-vendor coordination, supplies, facilities, basic IT liaison, scheduling).
- Working knowledge of Microsoft Dynamics NAV (or similar ERP) is strongly preferred but not required.
- Bachelors degree or college degree is considered an asset.
- Strong interpersonal skills; comfortable working with all levels of the organization and with external customers/vendors.
- Strong attention to detail, documentation, and file control.
- Excellent time management; highly organized and able to manage multiple tasks concurrently.
- Proficiency with Excel/Spreadsheets and common billing portals (e.g., Telus, FedEx).
- Clear communication and cross-functional coordination with Sales, Inventory, and US Finance.
- Strong sense of pride and ownership with a demonstrated willingness to go the extra mile.
- Team player with a collaborative mindset.
Benefits
- The opportunity to make an impact on our business performance.
- The opportunity to be part of an ambitious team, in an industry leading business.
- The opportunity to reach your full potential.
- Ongoing development and training.
- An excellent comprehensive compensation package including a pension plan with matching, competitive health, dental, life and disability benefits.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
AR/AP cyclescollectionsreconciliationsbillinginventory controldata entryfile controltime managementmulti-taskingattention to detail
Soft skills
interpersonal skillsorganizational skillscommunicationcollaborationownershipteam playerproactivecustomer serviceproblem-solvingcoordination
Certifications
Bachelor's degreecollege degree