San Diego Foundation

Program Specialist, Community Impact

San Diego Foundation

full-time

Posted on:

Origin:  • 🇺🇸 United States • California

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Salary

💰 $69,000 - $75,000 per year

Job Level

Mid-LevelSenior

About the role

  • The Program Specialist will play a key role in managing grantmaking operations, data collection, reporting, and stakeholder communications.
  • This position is ideal for someone who is detail-oriented, organized, and passionate about education, early literacy, and community impact.
  • Essential Responsibilities:
  • Grantmaking Coordination
  • Manage all aspects of Ready to Learn grant cycles, including RFP processes, application reviews, and grantee check-ins.
  • Oversee grant administration by maintaining trackers, agreements, memos, and related documentation.
  • Ensure timely communication with grantees regarding reporting requirements, deadlines, and compliance.
  • Prepare grantmaking updates and reports for internal leadership and the program’s founding partner.
  • Data Collection & Impact Reporting
  • Collect and synthesize grantee data, testimonials, and program stories to highlight outcomes.
  • Aggregate and analyze data to produce impact reports and dashboards.
  • Serve as a team resource on data systems and contribute to future impact reporting strategies.
  • Program Operations
  • Develop and maintain process documentation, communication templates, and file organization systems.
  • Use Asana and other project management tools to track program milestones and ensure alignment with strategic goals.
  • Collaborate across teams to monitor program performance and share progress with leadership and the founding partner.
  • Support system training and software updates in coordination with IT and the People Team.
  • Additional
  • Create written content, data visualizations, and presentations in support of program goals.
  • Perform other responsibilities as assigned by the supervisor.

Requirements

  • 3+ years of program or operations support experience in a foundation, nonprofit, government agency, or related setting.
  • Strong project coordination and organizational skills with the ability to manage multiple priorities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office and project management tools (Asana preferred).
  • Ability to thrive in a fast-paced, collaborative environment.
  • Must reside in San Diego County.
  • Experience in early literacy, education, or family-centered programming.
  • Knowledge of San Diego’s communities and regional equity issues.
  • Experience preparing professional communications for funders, boards, or external audiences.
  • Familiarity with data visualization and impact reporting tools.
  • Language Skills: Ability to read, write, and speak English fluently
  • Work Environment & Physical Demands: Hybrid work environment based in San Diego.
  • Able to work in a fast-changing setting with multiple priorities.
  • Able to enter and retrieve information using a keyboard or other tools.
  • Able to sit, stand, walk, or drive for periods of time, with or without accommodation.
  • Able to view and use a computer screen for up to two hours, with or without accommodation.
  • Able to communicate by phone or alternative methods, with or without accommodation.
  • Able to remain seated or standing for extended periods, with or without accommodation.