San Diego Foundation

Executive Assistant

• Build and maintain courteous and respectful relationships with management, staff, board members, partners, and donors, and interface with the community, by providing quality customer service resulting in a positive and professional image of PIC.
• Coordinate workflow and travel arrangements for the Chief Economist and Senior Director of Workforce & Community Impact.
• Manage Chief Economist and Senior Director of Workforce & Community Impact’s calendar, including scheduling meetings, prioritizing requests, and resolving conflicts.
• Manage and triage inquiries and contacts via email, mail, phone, or in person requesting information with the Chief Economist and Senior Director of Workforce & Community Impact.
• Provide a range of support activities, including database entry and report generation, correspondence, word processing, copyediting, desktop publishing, expense tracking, meeting logistics and minutes, copying, filing, event coordination, and mailing.
• Prepare and process monthly expense reports in a timely manner.
• Ensure confidentiality and discretion in all matters.
• Other duties as assigned.
• Provide general office support, including managing supplies and coordinating with facilities as needed.
• Support meeting technology and presentation logistics.
• Attend assigned meetings and take/transcribe minutes.
• Monitor grant opportunities, including government and philanthropic grants.
• Monitor requests for proposals.
• Lead biweekly grant meetings to review upcoming grant deadlines, and provide the PIC team with overviews of potential new funding opportunities.
• Support the submittals of grants and RFPs, including compilation of necessary documentation, signature approvals, etc.

Executive Assistant, Grant Specialist