San Diego Foundation

Community Manager

• Update, audit, and verify scholarship recipient information within the scholarship application platform
• Audit and reconcile 1,000+ scholarship award installments to ensure accuracy and compliance
• Maintain and update scholarship award renewal and tracking spreadsheets
• Update outreach and contact tracking spreadsheets to support reporting and communications
• Send scholarship thank-you video requests to recipients
• Review, screen, and prepare approximately 700–800 ThankView videos for donor distribution
• Collaborate with the Scholarships Administrator to draft, prepare, and send recipient communications
• Respond to student inquiries via email with professionalism, accuracy, and empathy
• Support donor stewardship efforts through timely and accurate communications
• Provide hands-on support to the Community Scholarships team during the peak awards cycle
• Manage multiple tasks and deadlines simultaneously in a fast-paced environment
• Ensure a high level of attention to detail, particularly related to student payments and donor-facing materials
• Maintain organized records and documentation in support of program compliance and reporting
• Perform additional duties as assigned to support the successful execution of scholarship operations

Administrator, Community Scholarships – Temporary

Administrative Assistant

• Provide daily administrative and project support to the Marketing & Communications team.
• Coordinate projects and special assignments using Asana, collaborating cross-departmentally to monitor progress, track deadlines, and resolve issues proactively.
• Schedule and organize meetings; prepare agendas; take minutes; and distribute meeting summaries and follow-up actions.
• Draft, proofread, and edit correspondence, reports, presentations, and internal documentation.
• Assist in creating written summaries and basic data reports from records, emails, and other source materials.
• Monitor and respond to administrative inquiries, including the department’s shared inbox, HappyFox ticketing system, and Asana project requests.
• Support the distribution of digital content, newsletters, and announcements.
• Maintain brand consistency across all communication materials and assets.
• Coordinate with vendors and creative partners on collateral production.
• Manage inventory, ordering, and distribution of SDF promotional items and branded materials.
• Track departmental budgets; process check requests and credit card expenses; and maintain accurate financial records.
• Organize and maintain virtual filing systems and department databases.
• Maintain and update contact databases for media, civic leaders, elected officials, and community partners.
• Assist in the planning, coordination, and execution of in-person and virtual events from concept through completion.
• Provide logistical support for key events, including the San Diego Fundraising Conference.
• Support event registration, guest lists, RSVP tracking, and event check-in processes.
• Prepare and organize event materials, signage, name tags, and supplies.
• Support event promotion and communications in partnership with the Marketing & Communications team.
• Assist with event evaluation through surveys, debriefs, and reporting.
• Maintain office and event supplies and coordinate maintenance of event equipment.
• Support division mailings, including printing, packaging, and delivery.
• Provide on-site event support, including setup, breakdown, and guest assistance.
• Be available for evening and weekend event work as required.

Administrator, Community Scholarships – Temporary

Administrative Assistant, Marketing & Communications