Executive Assistant
Salzgitter AG
full-time
Posted on:
Location Type: Office
Location: Waukesha • Wisconsin • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Maintain and refine internal processes that support executives companywide, and coordinate internal and external resources to expedite workflows
- Manage communication with employees by liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
- Sustain a daily calendar of meetings and events.
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
- Arrange travel and accommodations for executives.
- Prepare expense reports.
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
- Manage the Executive's contacts
- Assist in preparing and managing presentations and decks.
- Be responsive to emails/texts/phone calls, with contact outside normal business hours
- Welcome the Executive’s guests by greeting them, in person or on the phone, answering or directing inquiries.
Requirements
- High School Diploma required.
- An Associate Degree in Business Management or a related field is preferred
- Three years of administrative support experience required.
- Mastery of MS Office including Outlook, Teams, Word, Excel and PowerPoint.
Benefits
- Medical
- Dental
- Vision insurance offered at 30 days of employment
- Generous Educational Reimbursement program
- Company sponsored Life and Disability Insurance
- Paid Time Off
- Ten (10) Paid Holidays per year
- 401K with Company Match
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportcalendar managementexpense reportingdocument preparationpresentation preparationconfidentiality managementworkflow coordinationproject managementcommunication managementscheduling
Soft skills
discretionresponsivenessinterpersonal communicationorganizational skillsattention to detailproblem-solvingtime managementcustomer servicecollaborationadaptability
Certifications
High School DiplomaAssociate Degree in Business Management