Executive Assistant – Senior Executive Assistant

. Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way .

Posted 4/30/2026full-timeSan Francisco • California, District of Columbia, Illinois • 🇺🇸 United StatesSenior💰 $81,800 - $145,200 per yearWebsite

Tools & technologies

Tableau

Key responsibilities & impact

Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way
Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, meetings with team members and customers, etc.
Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce
Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation
Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations
Assist with food orders, luncheon planning, and planning of other business related meetings as requested
Other administrative and project duties as requested

What you’ll need

MUST be located in one of the listed locations AND be willing to go into an office on a hybrid basis (3x /week)
Minimum of 5+ years of applicable administrative experience, ideally from a global software organization
Skillful execution of administrative activities, with high attention to detail, organization and process
Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls
Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others
Strong relationship management skills, ability to build a personal network throughout the company
Project Coordination experience needed at an intermediate complexity
Strong verbal and written communication
Ability to communicate clearly and effectively with senior leaders and external partners
Experience partnering with senior management in a fast paced, innovative environment
Experience working with/in large administrative teams
Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet)
Experience using Quip, Slack, Salesforce and Tableau and are a plus

Comp & perks

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative activitiesproject coordinationattention to detailorganizationprocess management

Soft Skills

teamworkrelationship managementcommunicationcollaborationsuggestions and improvements