Senior Event Coordinator, Partnership
Salesforce
full-time
Posted on:
Location Type: Hybrid
Location: Chicago • Illinois, Washington • 🇺🇸 United States
Visit company websiteSalary
💰 $73,900 - $111,900 per year
Job Level
Senior
About the role
- Executive Event Coordination & Planning: This function centers on supporting executive-level event strategy, execution, and attendee engagement at high-value third-party events.
- Executive Event Execution Support: Provide direct support to the Executive Events Lead in crafting event planning and coordinating execution strategies, often in partnership with media groups or external vendors.
- Attendee Intelligence & Liaison: Coordinate directly with sales account executives to gather detailed intelligence and key background information on crucial event attendees.
- Logistics & Onsite Execution: Support event execution by handling guest registration and ensuring high-touch logistical coordination for executive attendees.
- Speaker & Talent Management Logistics: This function ensures flawless logistical execution and content readiness for high-profile talent participating in proprietary events.
- Logistical Oversight: Oversee end-to-end speaker management, acting as the main point of contact for talent. Handle all communication from initial outreach to final logistics.
- Travel & Accommodation: Manage speaker registration, travel arrangements, and accommodation logistics.
- White-Glove Experience: Ensure a high-touch experience for VIPs and speakers, handling onsite coordination and immediate support needs.
- Content Alignment & Briefings: Work with content and keynote teams to align speaker schedules with the overall event strategy. Lead comprehensive speaker briefings to fully prepare talent for their sessions.
- Asset Management & Deck Building: Manage all speaker assets, ensuring content is collected, approved, and distributed. Build and refine speaker presentation decks, ensuring they are polished and aligned with event messaging (e.g., Dreamforce messaging).
- Content Strategy & Approvals Content Support: Partner with the Content Lead on speaker selection, session creation, and securing necessary leadership approvals for participation, ensuring speaker content aligns with strategic messaging.
- Tracking & Measurement Reporting & Objectives: Accurately track, measure, and report against all defined team and event objectives and KPIs.
- Database Maintenance: Continuously update and manage talent database with pertinent information.
Requirements
- 5+ years of experience in event/speaker management, preferably in large-scale conferences.
- Experience working with C-level executives and high-profile speakers.
- Strong skills in presentation development, speaker prep, and logistics coordination.
- Familiarity with Rainfocus and event registration systems.
- Ability to manage multiple work streams, shifting priorities, and tight deadlines.
- Excellent communication and relationship-building skills.
Benefits
- time off programs
- medical
- dental
- vision
- mental health support
- paid parental leave
- life and disability insurance
- 401(k)
- employee stock purchasing program
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event managementspeaker managementpresentation developmentlogistics coordinationevent planningcontent strategyKPI trackingdatabase maintenance
Soft skills
communicationrelationship buildingorganizational skillstime managementadaptability