Commissioning Construction Administrative Assistant

Salas O'Brien

. Serve as the primary onsite administrative point of contact for the construction and commissioning teams.

Posted 4/22/2026full-timeRemote • Missouri • 🇺🇸 United StatesMid-LevelSenior💰 $45,000 - $55,000 per yearWebsite

About the role

Key responsibilities & impact

Serve as the primary onsite administrative point of contact for the construction and commissioning teams.
Maintain daily presence onsite to support project operations and coordination.
Manage calendars, meetings, and conference room logistics for onsite teams.
Prepare, format, and distribute project correspondence, reports, and presentations.
Provide general administrative support to project managers and field leadership.
Manage and organize project documentation, including meeting minutes, logs, trackers, and reports.
Assist with preparation and formatting of project deliverables using Microsoft Word, Excel, and PowerPoint.
Maintain accurate filing systems (digital and physical) for construction and commissioning records.
Track and follow up on action items, approvals, and required documentation.
Coordinate communication between onsite teams, remote stakeholders, and client representatives.
Assist with scheduling meetings, site visits, and inspections.
Support onboarding activities for new onsite personnel (badging, access, orientation coordination).
Support ordering and tracking of office supplies, PPE, and site materials as directed.
Assist with timekeeping, expense tracking, and basic administrative reporting.
Support special projects and administrative tasks as assigned by project leadership.

Requirements

What you’ll need

3–5 years of administrative experience, preferably in construction, engineering, or project-based environments.
Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
Excellent organizational skills and attention to detail.
Ability to manage multiple priorities in a fast-paced, onsite environment.
Clear, professional written and verbal communication skills.
High level of reliability, discretion, and professionalism.
Ability and willingness to work onsite every day at the project location.

Benefits

Comp & perks

Medical, dental, and vision insurance
401(k) with company match
Paid time off and company holidays
Wellness programs and employee assistance resources
Professional development support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportproject documentation managementcalendar managementmeeting coordinationreport preparationdata trackingtimekeepingexpense trackingproject deliverables formatting

Soft Skills

organizational skillsattention to detailcommunication skillsreliabilitydiscretionprofessionalismability to manage multiple prioritiesadaptability