Event Administrator

SailGP

Event Administrator role supporting financial administration for EMEA events at SailGP. Requires strong organizational skills and experience in event planning or administration.

Posted 4/17/2026full-timeLondon • 🇬🇧 United KingdomJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Be the primary point of contact for financial administration for the region; supporting ongoing budget updates and financial reporting as directed by the relevant Head of Event
Providing a central administrative support role between Event Leadership, Procurement, Finance and Legal in the procurement process for events
Raising purchase orders
Detailed tracking of progress and providing regular updates to Regional Director and Head of Event
Supporting procurement manager with RFP and Gatekeeper process
Tracking of invoicing, payments, and event close out
Set up and manage shared drives and folders; support onboarding and troubleshooting for team members
Support with project management software, working closely with the events team to ensure accountability and progress
Handle diverse admin tasks delegated by the Head of Events and Regional Directors, ensuring timely execution
Liaise with the Workplace Coordinator based in London to support general administrative tasks to ensure smooth operation of the regional office
Support event team on creation of event schedules and run of shows
Creation and upkeep of event presentations and planning decks, including event concepts, event guides, recaps and feedback
Coordinate travel for Event Operations team members, including policy communication and itinerary changes
Ad-hoc travel to events to fulfil an onsite support role as needed

Requirements

What you’ll need

1-2 years experience in an administrative or event planning role
Strong attention to detail while managing multiple projects, with a solution focused approach
Strong organisational, time management and multitasking skills
Able to communicate confidently and adapt communication style according to the needs of the stakeholder
Able to work independently but values working collaboratively as part of a team
Familiarity with procurement, POs, invoicing and budget tracking
Confident in coordinating travel and supporting team onboarding
Working knowledge of the sports or live event industry is desirable but not essential

Benefits

Comp & perks

Hybrid working model with a minimum of 3 days per week in the Sydney Office
Equal opportunity workplace committed to building a team culture that celebrates diversity, equity, and inclusion

ATS Keywords

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Hard Skills & Tools

financial administrationbudget trackingprocurementpurchase ordersinvoicingproject managementevent planningevent schedulingpresentation creationtravel coordination

Soft Skills

attention to detailorganizational skillstime managementmultitaskingcommunicationcollaborationsolution focusedindependenceadaptabilitysupportive