SailGP

Event Administrator

SailGP

full-time

Posted on:

Location Type: Hybrid

Location: London • United Kingdom

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About the role

  • Be the primary point of contact for financial administration for the region; supporting ongoing budget updates and financial reporting as directed by the relevant Head of Event
  • Providing a central administrative support role between Event Leadership, Procurement, Finance and Legal in the procurement process for events
  • Raising purchase orders
  • Detailed tracking of progress and providing regular updates to Regional Director and Head of Event
  • Supporting procurement manager with RFP and Gatekeeper process
  • Tracking of invoicing, payments, and event close out
  • Set up and manage shared drives and folders; support onboarding and troubleshooting for team members
  • Support with project management software, working closely with the events team to ensure accountability and progress
  • Handle diverse admin tasks delegated by the Head of Events and Regional Directors, ensuring timely execution
  • Liaise with the Workplace Coordinator based in London to support general administrative tasks to ensure smooth operation of the regional office
  • Support event team on creation of event schedules and run of shows
  • Creation and upkeep of event presentations and planning decks, including event concepts, event guides, recaps and feedback
  • Coordinate travel for Event Operations team members, including policy communication and itinerary changes
  • Ad-hoc travel to events to fulfil an onsite support role as needed

Requirements

  • 1-2 years experience in an administrative or event planning role
  • Strong attention to detail while managing multiple projects, with a solution focused approach
  • Strong organisational, time management and multitasking skills
  • Able to communicate confidently and adapt communication style according to the needs of the stakeholder
  • Able to work independently but values working collaboratively as part of a team
  • Familiarity with procurement, POs, invoicing and budget tracking
  • Confident in coordinating travel and supporting team onboarding
  • Working knowledge of the sports or live event industry is desirable but not essential
Benefits
  • Hybrid working model with a minimum of 3 days per week in the Sydney Office
  • Equal opportunity workplace committed to building a team culture that celebrates diversity, equity, and inclusion
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
financial administrationbudget trackingprocurementpurchase ordersinvoicingproject managementevent planningevent schedulingpresentation creationtravel coordination
Soft Skills
attention to detailorganizational skillstime managementmultitaskingcommunicationcollaborationsolution focusedindependenceadaptabilitysupportive