Executive Assistant
Saffire, LLC
full-time
Posted on:
Location Type: Office
Location: Dallas • Pennsylvania, Texas • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage complex calendars, scheduling, and shifting priorities to ensure smooth daily operations.
- Coordinate all travel arrangements (primarily domestic); anticipate logistics and proactively resolve conflicts.
- Prepare and process expense reports and reconcile receipts in a timely manner.
- Organize and support meetings, including logistics, agendas, materials, and follow-up action items.
- Serve as a key liaison between the executive team, internal departments, clients, team owners, and external partners.
- Support coordination and communication across the broader team, partnering with other EAs where needed.
- Assist with department initiatives, offsites, major events, and occasional support at high-profile engagements (e.g., Super Bowl).
- Maintain confidentiality and handle sensitive information with professionalism.
- Support special projects and provide operational oversight as assigned.
Requirements
- High school diploma required; Bachelor’s degree preferred.
- 3+ years of Executive Assistant or senior administrative support experience in a corporate, fast-paced environment.
- Exceptional written and verbal communication skills and strong executive presence.
- Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word).
- Excellent organizational and time-management skills with the ability to manage multiple priorities.
- Strong interpersonal skills and a friendly, professional demeanor; able to build trust and strong relationships across all levels.
- Proven ability to maintain confidentiality and exercise sound judgment.
Benefits
- Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance
- Paid vacation
- 401k plan
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementschedulingexpense report processinglogistics coordinationmeeting organizationoperational oversightconfidentiality maintenance
Soft skills
written communicationverbal communicationorganizational skillstime-management skillsinterpersonal skillsprofessional demeanortrust buildingsound judgment
Certifications
high school diplomaBachelor’s degree