Event Specialist

SAE International

Event Specialist coordinating conferences, competitions, and scholarship programs for SAE mobility-industry organizations. Managing vendors, communications, logistics, committees, and event budgets.

Posted 8/5/2026full-timeFarmington Hills • Missouri • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event planning and coordination, with strong skills in logistics management, stakeholder communication, and project execution. Proficient in managing scholarship programs and producing promotional materials while ensuring compliance with guidelines.

Highest-signal resume keywords

Event PlanningLogistics ManagementStakeholder CommunicationProject ExecutionScholarship Program Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event CoordinationContract NegotiationProject PlanningMicrosoft WordMicrosoft PowerPointMicrosoft ExcelProofreadingBudget ManagementTimeline ProductionProblem Resolution

Soft Skills

Excellent Written CommunicationExcellent Verbal CommunicationAttention to DetailCustomer ServiceInterpersonal Skills

Industry Keywords

K-12 InitiativesCollegiate CompetitionsMedia RelationsVolunteer ManagementScholarship Selection

About the role

Key responsibilities & impact

Plan, coordinate, and execute events and programs, including K-12 Math & Science initiatives, collegiate competitions, social events, tours, golf outings, technical meetings, and conferences
Manage event logistics, including contract negotiations, pre-planning, on-site execution, and post-event wrap-up
Identify opportunities to improve event logistics and competition rules
Manage logistical changes, anticipate issues, and develop contingency plans
Prepare meetings, order supplies, and pack and ship event materials
Coordinate with vendors to ensure event requirements are met on time and within scope
Build external media relationships and communicate with stakeholders and media contacts
Write articles, web content, e-blasts, media advisories, and other promotional materials
Produce timelines, execute project plans, and resolve event-related problems
Serve as liaison to scholarship selection committees and members
Lead the Scholarship Committee and select annual scholarship recipients
Promote the scholarship program through the Section website, e-blasts, and Supercharger publication
Organize scholarship applications for committee review
Coordinate candidate review meetings
Distribute scholarship funds accurately and in compliance with program guidelines
Coordinate with recipients to direct funds to the appropriate educational institution

Requirements

What you’ll need

Bachelor's degree in Business, Communication, Marketing, or a related field; equivalent professional experience will be considered
Demonstrated experience in event planning and coordination
Ability to exercise independent judgment and make sound decisions with minimal supervision
Excellent written and verbal communication skills
Excellent planning and organizational skills with strong attention to detail
Strong proofreading skills
Proficiency with Microsoft Word, PowerPoint, and Excel
Ability to interact professionally and proactively with members and volunteers
Ability to manage multiple projects while meeting deadlines
Flexibility to adjust priorities to changing deadlines
Ability to take initiative and work proactively
Ability to work independently and collaboratively
Ability to learn quickly, take ownership, and move projects forward
Excellent customer service and interpersonal skills
Experience managing volunteers and leading groups preferred
Prior experience working with executives or senior leadership is a plus
Ability to remain stationary and operate standard office equipment for prolonged periods
Ability to move and transport materials and carry up to 25 pounds occasionally
Ability to perform essential functions with or without reasonable accommodation
Approximately 20% travel required
Availability for one to two evenings per month and occasional weekends

Benefits

Comp & perks

Hybrid, on-site, or remote work depending on organizational needs and business requirements
Reasonable accommodations in accordance with applicable law
Equal employment opportunities and protection from discrimination and harassment
Professional development and networking through SAE resources and programs