Event Specialist
SAE International
full-time
Posted on:
Location Type: Hybrid
Location: Warrendale • Pennsylvania • United States
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About the role
- Hotel and venue sourcing for all PRI divisions to include Cvent RFP submissions and reporting.
- Manage hotel room blocks either through Passkey or with direct links.
- Manage pre-event logistics for PRI Events, including registration, travel, food & beverage requirements, venue management, audio visual requirements, payment of deposits, shipping, etc.
- Manage onsite logistics and registration.
- Processing travel authorizations for PRI Staff, Auditors, and Subscribers as necessary.
Requirements
- Bachelor’s degree in business or related field.
- 3 years' experience in conference management role with an association or corporation
- 3 years' experience managing 3rd party registration system integrations (Cvent and/or similar), Cvent event management system, hotel sourcing, and registration software (or 1 year + Cvent (or similar) certification)
- Experience sourcing, negotiating, and contracting hotels and venues
- Experience building/managing room blocks in Passkey (Cvent certification for housing management may be accepted in lieu of experience)
- Experience with Microsoft Office Suite - intermediate-advanced level
- Understanding of event budgeting, forecasting and reporting
- Strong negotiation skills
- Data collection and data management skills
- General awareness of data privacy regulations
- Builds and maintains strong vendor relationships
- Excellent communication skills
- Highly organized and efficient
- Results and solutions oriented
- Flexible, positive, and willing attitude
- Takes initiative and makes recommendations for process improvements
- Team player who displays respect and integrity
- Ability to quickly learn new systems and processes
- Takes ownership and pride in work
- Remains calm and professional under pressure
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
conference managementhotel sourcingregistration softwareevent budgetingdata managementCventPasskeynegotiatingcontractingreporting
Soft Skills
negotiation skillscommunication skillsorganizational skillsresults orientedflexibilityinitiativeteam playervendor relationship managementproblem solvingprofessionalism
Certifications
Cvent certificationCvent certification for housing management