Project Coordinator, Research & Development

Sabin Vaccine Institute

Project Coordinator supporting planning and execution of vaccine development programs at Sabin Vaccine Institute. Collaborating with teams and external stakeholders to ensure project alignment and successful delivery.

Posted 7/3/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $62,000 - $68,000 per yearWebsite

About the role

Key responsibilities & impact

Support Program and Project Managers in coordinating day-to-day activities and tracking progress of vaccine development programs.
Partner with Sabin staff to plan and monitor activities, timelines, forecast and actuals, and deliverables to ensure successful completion within established timelines.
Coordinate across teams and programs to ensure seamless communication and alignment.
Coordinate the preparation, tracking, review, polishing, and filing of deliverables to ensure timely submission to stakeholders (inclusive but not limited to weekly dashboards, biweekly and monthly reporting).
Support meeting execution, including scheduling, preparing meeting agendas, taking minutes, tracking and monitoring action items, and circulating materials to attendees.
Assist in creating, maintaining, and updating project timelines using Office Timeline, Smartsheet and MS Project in coordination with Program and Project Manager(s) and Scheduler.
Maintain up to date project files and ensure document control within project management systems.
Assist in developing and improving Program and Project Management processes and tools to support execution and overall R&D operations.
Support improvement projects by providing planning and execution leadership.

Requirements

What you’ll need

Bachelor’s degree in life sciences, biotech, or a related field
2+ year(s) of experience in project coordination or a similar role within life sciences, biotech, or pharmaceutical industry is preferred
Proficiency in project management principles, as well as associated software (e.g., Smartsheet, MS Project) is desired
Strong organizational skills with the ability to manage multiple priorities and stakeholders effectively
Ability to work independently, anticipate needs, and take initiative
Detail-oriented and highly organized, with strong analytical skills and a proactive approach to problem-solving
Excellent interpersonal, verbal and written communication skills with commitment to accuracy
Proficiency with Microsoft Office applications (Excel, Outlook, PowerPoint, Word, OneNote, MS Teams)
Demonstrated ability to think critically and demonstrate troubleshooting, problem-solving, and service-oriented skills and approach
Experience handling confidential and sensitive information; ability to exercise discretion
Ability to process information quickly and listen carefully to feedback and comments and adapt plans/actions accordingly
Ability to travel domestically and internationally with notice.

Benefits

Comp & perks

medical, dental, and vision coverage
flexible spending accounts
flexible vacation and sick leave
employer-paid life and disability insurance
11 federal holidays and an end-of-year winter break
employer-matching 401(k) plan

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Project Management PrinciplesAnalytical SkillsProblem-Solving SkillsDocument ControlTimeline Management

Soft Skills

Detail-OrientedAbility to Work IndependentlyInterpersonal SkillsProactive Approach