Contract Administration Specialist

Sabin Vaccine Institute

Contract Administration Specialist supporting Grants & Contracts Management for the Sabin Vaccine Institute. Managing U.S.

Posted 6/19/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $70,000 - $85,000 per yearWebsite

About the role

Key responsibilities & impact

Support the drafting, review, and editing of contract-related documentation for U.S. Government (USG) prime contracts, including requests for subcontracting approvals and modifications to prime awards.
Coordinate with Program Management, Subject Matter Experts, and Finance teams to gather required details and documentation to support timely submission of requests to funding agencies.
Assist with ensuring compliance with applicable regulations and prime contract terms and conditions.
Contribute to the preparation and negotiation of subawards, subcontracts, and consultant agreements, ensuring alignment with prime award requirements.
Track and monitor the status of contract actions, including approvals and modifications, helping to ensure deadlines are met.
Maintain organized contract files and documentation to ensure audit readiness and internal tracking.
Provide general administrative and operational support to the GCM team as assigned.

Requirements

What you’ll need

Minimum of 4 years of relevant experience required.
Experience supporting contract management in a biomedical research and development environment strongly preferred.
Working knowledge of or experience with Federal Acquisition Regulation (FAR), agency supplements, and/or 2 CFR 200 Uniform Guidance preferred.
Demonstrated computer proficiency, including Microsoft applications (Excel, Outlook, PowerPoint, Teams, Word, SharePoint), Adobe Acrobat, Zoom video conferencing, and conducting internet searches.
Salesforce experience or similar software preferred.
Smartsheet experience or similar software preferred.
Excellent communication and diplomacy skills (active listening, writing, speaking).
Strong attention to detail, ability to manage complex tasks, process information quickly, analyze, and solve problems; and ability to work independently.
Highly organized, flexible, dependable and able to prioritize competing demands to meet deadlines in a fast-paced environment.
Strong interpersonal skills; ability to work across the organization, building strong relationships with colleagues over geographical distance.
Listens carefully to feedback and comments and adapts plans and actions accordingly.
Must demonstrate interest in furthering Sabin’s mission.
Superior service orientation.

Benefits

Comp & perks

medical, dental, and vision coverage
flexible spending accounts
flexible vacation and sick leave
employer-paid life and disability insurance
11 federal holidays
end-of-year winter break
employer-matching 401(k) plan

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

contract managementcompliancenegotiationdocument draftingcontract reviewcontract editingbiomedical researchFederal Acquisition Regulation (FAR)2 CFR 200 Uniform Guidanceproblem solving

Soft Skills

communicationdiplomacyattention to detailorganizational skillsflexibilitydependabilityprioritizationinterpersonal skillsactive listeningadaptability