Real Estate Coordinator

Ryan Companies US, Inc.

Real estate coordinator supporting Ryan Companies’ commercial property portfolio. Processing invoices, rent statements, tenant requests, leases, vendor compliance, and administrative operations.

Posted 8/10/2026full-timeChicago • Arizona, Illinois, Minnesota, Wisconsin • 🇺🇸 United StatesJuniorMid-Level💰 $24 - $36 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and analytical skills essential for effective property management, including proficiency in budgeting, invoicing, and customer service. Capable of training and mentoring entry-level staff while maintaining compliance with property management processes and terminology.

Highest-signal resume keywords

Property Management ExperienceBasic Accounting KnowledgeMS Word and Excel ProficiencyCustomer Service CommitmentTraining and Mentoring Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Property Management Billing SoftwareInvoicingBudgetingDocument StorageMathematical Aptitude

Soft Skills

Strong Organizational SkillsAnalytical SkillsCommunication Skills

Tools & Technologies

Microsoft Office Suite

Industry Keywords

Real Estate ManagementTenant Service RequestsCertificates of InsuranceVendor ComplianceCommercial Properties

About the role

Key responsibilities & impact

Communicate and work with external customers, subcontractors and tenants
Coordinate tenant service requests
Process property invoices regularly for manager approval, including checking math and entering vendor and account code information
Copy and file invoice documentation
Process monthly rent statements and submit them to tenants as required
Assist with planning tenant appreciation events
Track utility and supply usage weekly/monthly
Maintain and update Certificates of Insurance for service vendors and tenants
Assist with lease administration and document storage
Coordinate vendor access and compliance with building rules
Perform general administrative duties as required by the team/department
Assist in the budgeting process
Train/mentor entry-level Property Assistants
Support a portfolio of commercial properties administratively

Requirements

What you’ll need

2+ years of strong administrative experience, with an interest in real estate management
Minimum two years experience in property management
Strong organizational skills
Basic accounting/financial knowledge
Intermediate to advanced understanding of MS Word and Excel
Strong knowledge of property management billing and process software
Strong knowledge of Microsoft Office Suite
Ability to assist in the budgeting process with good accounting knowledge
Ability to train/mentor entry-level Property Assistants
Demonstrated commitment to exceeding internal and external customer expectations
Strong analytical skills and good mathematical aptitude
Strong knowledge of property management terminology and processes
Eligibility to work in the U.S. requires verification of employment authorization

Benefits

Comp & perks

Competitive Salary
Medical, Dental and Vision Benefits
Retirement and Savings Benefits
Flexible Spending and Health Savings Accounts
Life Insurance
Short-Term and Long-Term Disability
Educational Assistance
Paid Time Off (PTO)
Employee Assistance and Wellness Programs
Parenting Benefits
Employee Discount Programs
Pet insurance
Ryan Foundation – charitable matching funds
Paid Time for Volunteer Events
Potential to work from home one day per week