File Assistant – Entry Level

Rutjens Construction

Entry Level Remote File Assistant maintaining digital files for construction projects at Rutjens Construction. Collaborating remotely with team members and providing administrative support.

Posted 6/24/2026full-timeRemote • New York • 🇺🇸 United StatesEntry Level💰 $40 - $45 per hourWebsite

About the role

Key responsibilities & impact

Organize and maintain digital files for construction projects
Upload, download, and transfer files as needed
Create and manage project folders for easy access and retrieval
Ensure all files are accurately labeled and stored in the appropriate folders
Collaborate with team members to ensure all project files are up to date and accessible
Assist with document scanning and digitization as needed
Maintain confidentiality and security of all project files
Provide administrative support to project managers and other team members as needed

Requirements

What you’ll need

High school diploma or equivalent
Previous experience in an administrative or file management role is preferred
Strong computer skills and proficiency in Microsoft Office and Google Suite
Excellent organization and time management skills
Ability to work independently and remotely with minimal supervision
Attention to detail and accuracy
Strong communication and collaboration skills
Familiarity with construction terminology and processes is a plus

Benefits

Comp & perks

Competitive salary and benefits package
Full-time, remote position with the flexibility to work from home
Opportunities for growth and development within the company
A supportive and collaborative work environment

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

file managementdocument scanningdigitizationdata organization

Soft Skills

organizationtime managementattention to detailcommunicationcollaborationindependence

Certifications

high school diploma