Client Operations – Admin Coordinator

RunRemote

Client Operations / Admin Coordinator for a fast-growing Australian RegTech company. Supporting operational challenges and improving systems in a fully remote role.

Posted 7/6/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 A$2,000 - A$2,500 per monthWebsite

About the role

Key responsibilities & impact

Coordinate the end-to-end client onboarding process.
Prepare and issue engagement letters.
Follow up with clients to ensure signed agreements are returned promptly.
Coordinate onboarding activities before internal handover.
Create and maintain accurate onboarding records.
Ensure all onboarding requirements are completed before work commences.
Maintain HubSpot and monday.com as the company's operational source of truth.
Keep customer records, pipelines, and workflow stages accurate and up to date.
Maintain accurate CRM data, tagging, contact lists, and operational records.
Update client, onboarding, and payment statuses across systems.
Ensure operational data remains organised and reliable.
Enhance operational workflows to support business growth.
Coordinate invoices through Xero and Stripe.
Monitor outstanding invoices and payments.
Manage payment plans and deferred payment arrangements.
Follow up on overdue payments.
Update payment statuses across internal systems.
Manage HubSpot email campaigns and communications.
Generate campaign performance reports.
Support webinars and workshops, including attendee communications and follow-ups.
Prepare and coordinate newsletters and technology updates.
Identify opportunities to better utilise HubSpot.
Manage recurring administrative tasks.
Organise and maintain documents in SharePoint.
Format client-facing documents and internal materials.
Coordinate internal documentation.
Track action items and follow-ups.
Provide day-to-day administrative support.
Identify workflow inefficiencies.
Recommend workflow enhancements and automation opportunities.
Optimise HubSpot workflows.
Create and maintain SOPs and process documentation.
Support operational scaling initiatives.
Drive continuous operational improvements.

Requirements

What you’ll need

3+ years of experience as an Executive Assistant, Operations Coordinator, Operations Assistant, or Administrative Coordinator.
Proven experience supporting founders, executives, or leadership teams in an Executive Assistant, Operations Coordinator, or similar capacity.
Experience working with international clients and distributed teams is highly preferred.
Demonstrated ability to manage multiple priorities, deadlines, and competing tasks while maintaining a high level of accuracy and organisation.
Strong proficiency using the following business systems: HubSpot, monday.com, Xero, Stripe, Microsoft Office, Google Workspace, SharePoint.
Detail-oriented, commercially aware, systems-minded, and proactive.
Comfortable working independently while collaborating closely with founders and leadership.
Confident communicator who isn't afraid to ask questions, provide suggestions, or respectfully challenge ideas when appropriate.
Adaptable, with the ability to thrive in a startup environment and a willingness to wear multiple hats while growing alongside the business.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account RunRemote Website LinkedIn All Job Openings 1 - 10 employees 🎯 Recruiter 🤝 B2B Recruitment
B2B RunRemote is a recruitment partner that helps companies hire top-rated remote professionals from the Philippines. The firm sources, thoroughly vets, and interviews candidates to present a short list of full‑time hires who work directly for the client, promising significant cost savings (around 70%) and typically placing candidates within 3–4 weeks. RunRemote charges a one-time success fee, offers ongoing support and a 90‑day guarantee, and focuses on roles across sales & marketing, operations, finance, customer experience, HR and design. Client Operations – Admin Coordinator Job not on LinkedIn 🔥 3 hours ago 🇵🇭 Philippines – Remote 💵 $2k - $2.5k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Coordinate the end-to-end client onboarding process.
Prepare and issue engagement letters.
Follow up with clients to ensure signed agreements are returned promptly.
Coordinate onboarding activities before internal handover.
Create and maintain accurate onboarding records.
Ensure all onboarding requirements are completed before work commences.
Maintain HubSpot and monday.com as the company's operational source of truth.
Keep customer records, pipelines, and workflow stages accurate and up to date.
Maintain accurate CRM data, tagging, contact lists, and operational records.
Update client, onboarding, and payment statuses across systems.
Ensure operational data remains organised and reliable.
Enhance operational workflows to support business growth.
Coordinate invoices through Xero and Stripe.
Monitor outstanding invoices and payments.
Manage payment plans and deferred payment arrangements.
Follow up on overdue payments.
Update payment statuses across internal systems.
Manage HubSpot email campaigns and communications.
Generate campaign performance reports.
Support webinars and workshops, including attendee communications and follow-ups.
Prepare and coordinate newsletters and technology updates.
Identify opportunities to better utilise HubSpot.
Manage recurring administrative tasks.
Organise and maintain documents in SharePoint.
Format client-facing documents and internal materials.
Coordinate internal documentation.
Track action items and follow-ups.
Provide day-to-day administrative support.
Identify workflow inefficiencies.
Recommend workflow enhancements and automation opportunities.
Optimise HubSpot workflows.
Create and maintain SOPs and process documentation.
Support operational scaling initiatives.
Drive continuous operational improvements. 🎯 Requirements
3+ years of experience as an Executive Assistant, Operations Coordinator, Operations Assistant, or Administrative Coordinator.
Proven experience supporting founders, executives, or leadership teams in an Executive Assistant, Operations Coordinator, or similar capacity.
Experience working with international clients and distributed teams is highly preferred.
Demonstrated ability to manage multiple priorities, deadlines, and competing tasks while maintaining a high level of accuracy and organisation.
Strong proficiency using the following business systems: HubSpot, monday.com, Xero, Stripe, Microsoft Office, Google Workspace, SharePoint.
Detail-oriented, commercially aware, systems-minded, and proactive.
Comfortable working independently while collaborating closely with founders and leadership.
Confident communicator who isn't afraid to ask questions, provide suggestions, or respectfully challenge ideas when appropriate.
Adaptable, with the ability to thrive in a startup environment and a willingness to wear multiple hats while growing alongside the business. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Executive Operations Support 🕒 Yesterday Buddle 11 - 50 🤝 B2B 🎯 Recruiter Website LinkedIn All Job Openings Executive Operations Support at Buddle managing executive priorities and improving operational performance. Supporting the Managing Director of Property Management and leadership team with analytical and operational duties. 🇵🇭 Philippines – Remote 💵 ₱70k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations Associate Process Manager 🕒 2 days ago eClerx 10,000+ employees 🤝 B2B 💳 Fintech ☁️ SaaS Website LinkedIn All Job Openings Associate Process Manager acting as an Individual Contributor and client interfacing in Manila, Philippines. Responsible for managing payroll processes without travel requirements. 🇵🇭 Philippines – Remote 💰 $6.5M Post-IPO Equity on 2010-03 ⏰ Full Time 🟢 Junior 🟡 Mid-level ⚙️ Operations Operations Coordinator 🕒 2 days ago Drop Zero Digital 1 - 10 🛍️ eCommerce 🤝 B2B Website LinkedIn All Job Openings Operations Coordinator at Drop Zero Digital managing hiring, operations, and supporting the founder with various tasks. 🇵🇭 Philippines – Remote 💵 $1.4k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations Operations Manager – Law Firm Operations Administrator 🕒 3 days ago Law Offices of Sabrina Li, P.C. 11 - 50 👥 B2C 🤝 B2B Website LinkedIn All Job Openings Operations Manager managing internal operations and business development initiatives for a U.S. immigration law firm. Strengthening systems and processes while driving operational efficiency and growth. 🇵🇭 Philippines – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations Operations Manager 🕒 4 days ago TaskUs 10,000+ employees 🤝 B2B ☁️ SaaS 💸 Finance Website LinkedIn All Job Openings Operations Manager at TaskUs supporting outsourced digital services and customer experience for tech companies. Leveraging cloud infrastructure to protect and grow client brands. 🇵🇭 Philippines – Remote 💰 Private Equity Round on 2018-08 ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations View More Operations Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Applicant Tracking System Keywords

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Hard Skills & Tools

Client OnboardingData ManagementInvoice CoordinationWorkflow AutomationSOP Creation

Soft Skills

Detail-OrientedProactiveConfident CommunicatorAdaptableOrganizational Skills