Executive Administrative Assistant – Business Solutions

RTX

Executive Assistant supporting multiple executives in aerospace and defense company. Managing calendars, coordinating meetings, and providing administrative support in a hybrid role.

Posted 5/28/2026full-timeRichardson • Texas • 🇺🇸 United StatesSeniorLead💰 $60,000 - $114,000 per yearWebsite

About the role

Key responsibilities & impact

Manage and maintain the executives’ calendar, including scheduling meetings, appointments and travel arrangements.
Assist with visitor requests and ensure proper protocols are followed
Assist with planning and coordinating in-person meetings including meeting room set-up, catering, etc.
Organize and coordinate meetings, including preparing agendas, taking minutes and following up on action items.
Prepare, process, review and submit expense reports as needed in a timely manner
Partner with internal departments and external partners on behalf of the executive.
Protect operations by keeping information confidential and routed to only appropriate areas
Assist with contractor management and processing of invoices as needed with key functional partners
Provide general administrative support, such as ordering office supplies.
Collaborative team member who will provide general administrative support to employees located in our offices.
Collaborates with other administrative assistants locally and across Enterprise Services to accomplish tasks.
Operates independently to accomplish tasks across the organization.

Requirements

What you’ll need

AA/AS degree (or other 2-year post high school training) with a minimum of 8 years of relevant prior experience in an administrative capacity or function
Proven experience as an executive assistant, senior administrative assistant, or similar role within a highly matrixed organization.
Experience demonstrating proficiency with Microsoft Office suite including Microsoft Teams, Word, Powerpoint, Excel programs and other relevant tools (e.g., Zoom, Concur Travel & Expense, etc).

Benefits

Comp & perks

Parental (including paternal) leave
Flexible work schedules
Achievement awards
Educational assistance
Child/adult backup care

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementmeeting coordinationexpense report processingcontractor managementinvoice processingagenda preparationminute taking

Soft Skills

collaborationconfidentialityindependenceorganizational skillscommunication

Certifications

AA degreeAS degree