RTX

Senior Administrative Staff Coordinator – Business Process

RTX

full-time

Posted on:

Location Type: Hybrid

Location: Tewksbury • Massachusetts • United States

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Salary

💰 $53,100 - $100,900 per year

Job Level

Senior

About the role

  • Provide support to the Business Process Director: Manage calendars and schedule meetings.
  • Provide meeting and training support, including logistics coordination.
  • Arrange travel and prepare expense reports.
  • Update organizational charts as required.
  • Issue communications on behalf of the director.
  • Plan department and staff events (e.g., skip-level meetings, catering arrangements, invitations, and agenda preparation).
  • Create presentations, charts, and other required materials.
  • Support Business Process Leadership Team (LT) and Extended Team: Coordinate and schedule meetings, including logistics for large events.
  • Manage travel bookings and expense reporting for team members, including handling complex expense reports for events with 100+ participants.
  • Organize room reservations and send invites for group meetings/events.
  • Perform general office functions, such as maintaining files, arranging catering, ordering office and IT supplies, and managing correspondence.
  • Assist with the Finance ticketing system administration and backlog maintenance.
  • Audit and maintain SharePoint site links to ensure accuracy.
  • Coordinate onboarding support and asset management for new hires and existing employees (e.g., device upgrades, peripherals, and phones).
  • Respond to questions regarding office operations, policies, and procedures.
  • Handle confidential documents/information and independently manage special assignments.
  • Provide ad hoc support to Business Process Leaders and staff as needed.

Requirements

  • Typically requires Associate’s Degree (AA/AS) (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
  • Prior experience with meeting coordination and logistics.
  • Previous administrative or office support experience, including general administrative tasks.
  • Proficiency with tools such as Concur Travel & Expense Software and Microsoft Office Suite.
  • Aerospace industry experience.
Benefits
  • medical
  • dental
  • vision
  • life insurance
  • short-term disability
  • long-term disability
  • 401(k) match
  • flexible spending accounts
  • flexible work schedules
  • employee assistance program
  • Employee Scholar Program
  • parental leave
  • paid time off
  • holidays
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
meeting coordinationlogistics coordinationexpense reportingcalendar managementpresentation creationfile maintenanceonboarding supportasset managementadministrative tasksSharePoint administration
Soft Skills
communicationorganizationaltime managementattention to detailconfidentialityproblem-solvingteam collaborationevent planningadaptabilitycustomer service
Certifications
Associate’s Degree (AA/AS)