Executive Administrative Assistant, P&C President
RTX
full-time
Posted on:
Location Type: Hybrid
Location: Windsor Locks • Connecticut • United States
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Salary
💰 $66,800 - $127,200 per year
About the role
- Proactively manage priorities between the business to ensure leaders are supported in a balanced manner
- Manage complex schedules and calendars for executive leaders and their need to meet and collaborate with other senior leaders in a dynamic and fast paced environment.
- This will include support in managing schedule conflicts across a global organization, proactively looking ahead to adjust or deconflict, often using discretion based on understood priorities to make decisions
- Proactive email management and alerting executive priority actions
- Obtain a great understanding of the organizational key stakeholders and their support staff to be able to effectively coordinate meetings across a host of stakeholders.
- Develop a collaborative relationship with all the administrative staff P&C and proactively create a support infrastructure for effective coordination
- Assist in the preparation of agendas, briefings, correspondences, PowerPoints, spreadsheets, ordering supplies and meals for Staff Meetings and All Hands meetings and other events, as needed
- Arrange smooth travel accommodations (air/hotel/transportation) for domestic and international business travel; ensure necessary documents and processes are followed in advance of the trip using a variety of processes and tools
- Process expense reports and invoices in a timely manner in accordance with company policies and procedures
- Schedule and coordinate logistical details for virtual meetings, face-to-face meetings, and team events, such as agendas, guest speakers, conference rooms, virtual recording, and virtual break out rooms (via zoom), catering, digital technology support, and more
- Proactively support the team with necessary information flow & proper distribution to the department (emails, staff meetings, skip levels, all hands, town halls, one-on-one meetings, team events)
- Schedule and attend staff meetings and all hands, record and distribute meeting notes, capture action items, execute assigned tasks, and handle other routine communications.
- Support other meetings as needed to capture notes
- Support team documentation activities: ensuring all documentation is up-to-date, organized, and accurate, including email distribution lists, shared files, Teams channels, organizational charts, websites, etc.
- Support the onboarding and personnel exit process
- Order supplies and perform other administrative/clerical and ad-hoc tasks, as assigned
- Work collaboratively with other Collins President, Collins Executive Leadership and Power & Controls Executive Administrative Assistants and provide back up support while others are out of the office, as needed.
- Travel up to 20% for meeting support
Requirements
- Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 10 years of relevant experience.
- U.S. Person (U.S. citizen, permanent resident, or granted refugee or asylee status) as defined here: https://www.ecfr.gov/current/title-22/chapter-I/subchapter-M/part-120/subpart-C/section-120.62
- A minimum of 5 years of administrative experience supporting multiple executive leaders
Benefits
- Medical, dental, and vision insurance
- Three weeks of vacation for newly hired employees
- Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
- Tuition reimbursement program
- Student Loan Repayment Program
- Life insurance and disability coverage
- Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, and ID theft protection
- Birth, adoption, parental leave benefits
- Ovia Health, fertility, and family planning
- Adoption Assistance
- Autism Benefit
- Employee Assistance Plan, including up to 10 free counseling sessions
- Healthy You Incentives, wellness rewards program
- Doctor on Demand, Virtual doctor visits
- Bright Horizons, child and elder care services
- Teladoc Medical Experts, second opinion program
- And more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementemail managementexpense reportinglogistical coordinationdocument preparationmeeting coordinationtravel arrangementsdata organizationadministrative supportscheduling
Soft Skills
proactive communicationcollaborationdiscretionorganizational skillsrelationship buildingtime managementattention to detailproblem-solvingadaptabilityteam support
Certifications
AA/AS degree