Executive Administrative Assistant – Business Development
RTX
full-time
Posted on:
Location Type: Remote
Location: Connecticut • United States
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Salary
💰 $60,000 - $114,000 per year
About the role
- Provide comprehensive executive-level administrative support to the Executive Director of Business Development, including complex calendar management, travel coordination, and expense reporting
- Serve as the primary point of contact and liaison between the Executive Director and internal/external stakeholders, including government clients, partner organizations, and internal business units
- Provide basic administrative support to the Mission Systems business development leader team including routine calendar management, travel coordination and expense reporting
- Leverage in-depth knowledge of Collins Aerospace internal systems, workflows, and processes to coordinate cross-functional business development activities and proposal efforts
- Prepare, edit, and distribute high-quality correspondence, briefings, presentations, and reports on behalf of the Executive Director
- Support coordination of capture activities, gate reviews, and proposal submissions in accordance with internal BD processes and approval workflows
- Arrange and support executive meetings, off-sites, and conferences, including agenda development, logistics, and minutes/action item tracking
- Handle sensitive and confidential information with the utmost professionalism and discretion, in compliance with ITAR, export control, and security regulations
- Coordinate with contracts, legal, finance, engineering and program teams as needed to support business development initiatives
Requirements
- Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience
- 5+ years of executive administrative experience supporting Senior Director-level or above leadership, preferably within the aerospace or defense industry
- Demonstrated, hands-on experience with Collins Aerospace processes, systems, and internal tools — this is a non-negotiable requirement.
- Strong working knowledge of defense industry business development practices, including capture management, proposal lifecycles, and government procurement processes
- Exceptional written and verbal communication skills, with the ability to draft executive-level correspondence independently
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms such as SharePoint and Microsoft Teams
- Demonstrated ability to manage multiple high-priority tasks simultaneously with minimal supervision
- Strong interpersonal skills and professional presence when interfacing with senior leaders, customers, and partners
Benefits
- Medical, dental, and vision insurance
- Three weeks of vacation for newly hired employees
- Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
- Tuition reimbursement program
- Student Loan Repayment Program
- Life insurance and disability coverage
- Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
- Birth, adoption, parental leave benefits
- Ovia Health, fertility, and family planning
- Adoption Assistance
- Autism Benefit
- Employee Assistance Plan, including up to 10 free counseling sessions
- Healthy You Incentives, wellness rewards program
- Doctor on Demand, virtual doctor visits
- Bright Horizons, child and elder care services
- Teladoc Medical Experts, second opinion program
- And more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel coordinationexpense reportingproposal managementcapture managementgovernment procurement processesexecutive-level correspondencehigh-quality presentationsreport preparationlogistics coordination
Soft Skills
communication skillsinterpersonal skillsprofessionalismdiscretionorganizational skillsability to manage multiple tasksattention to detailcollaborationproblem-solvingleadership support
Certifications
AA/AS degreeexecutive administrative certification