eBilling Coordinator – Legal Services

RR Donnelley

. responsible for all aspects of invoice submissions via various e-billing platforms .

Posted 5/14/2026full-timeRemote • Oregon • 🇺🇸 United StatesSeniorLead💰 $65,000 - $70,000 per yearWebsite

About the role

Key responsibilities & impact

responsible for all aspects of invoice submissions via various e-billing platforms
resolving e-billing issues for the law firm's e-billed clients
manage all phases of the e-billing lifecycle, including matter setup, timekeeper rate submissions, invoice preparation, electronic submission, rejection resolution, and payment tracking
open and configure new matters in Aderant and assigned e-billing vendor portals
submit and maintain timekeeper rates and budget information within e-billing platforms
prepare and submit invoices electronically through multiple e-billing vendor portals
research and resolve invoice rejections, reductions, and appeals
serve as a primary point of contact with counterparts in client accounting and e-billing departments
track billing and payment activity across assigned matters using Excel and internal reporting tools
monitor incoming prebills and invoices to ensure timely electronic submission and completion within established deadlines
provide comprehensive reporting on e-billing status, submission timelines, outstanding balances, and rejection trends
collaborate with billing coordinators, attorneys, and support staff to ensure accurate and timely resolution of billing inquiries and client requests
troubleshoot technical issues within e-billing platforms

Requirements

What you’ll need

Minimum of three 10 years of e-billing experience in a mid-to-large law firm
hands-on proficiency across multiple e-billing vendor platforms (e.g., Legal Tracker, CounselLink, Collaborati, TyMetrix 360, Passport, Legal-X)
High school diploma required or Bachelor’s degree preferred
Experience with Bill Blast or it E-Billing Hub
Working knowledge of Aderant or Elite billing systems
Strong critical thinking and analytical skills
Excellent written and verbal communication skills
Proficiency in Microsoft Outlook, Word, and Excel
Proficiency and understanding of AI tools and emerging technologies
Advanced Excel skills, including VLOOKUP/XLOOKUP, pivot tables, formulas, data validation, conditional formatting, and report reconciliation
Experience reviewing outside counsel guidelines and client billing requirements
Ability to troubleshoot and resolve coding, formatting, and technical issues related to LEDES files and e-billing vendor platforms
Strong understanding of LEDES formats including LEDES 1998B, 1998BI, XML, and client-specific invoice formatting requirements

Benefits

Comp & perks

medical, dental, and vision coverage
paid time off
disability insurance
401(k) with company match
life insurance
other voluntary supplemental insurance coverages
parental leave
adoption assistance
tuition assistance
employer/partner discounts

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

e-billinginvoice preparationtimekeeper rate submissionsdata validationVLOOKUPXLOOKUPpivot tablesLEDES formatsreport reconciliationtroubleshooting

Soft Skills

critical thinkinganalytical skillswritten communicationverbal communicationcollaborationproblem-solvingattention to detailtime managementclient interactionadaptability