Rocket Apes GmbH

Executive Assistant to Management – Operations & Business Development

Rocket Apes GmbH

part-time

Posted on:

Location Type: Hybrid

Location: Solingen • 🇩🇪 Germany

Visit company website
✨ AI Apply
Apply

Salary

💰 €2,000 - €2,500 per month

Job Level

Junior

About the role

  • Support the management team in day-to-day operational activities
  • Create clarity, secure priorities and make room for entrepreneurial development
  • Work closely with management on daily business
  • Maintain an overview of ongoing projects, company matters and priorities
  • Track goals, decisions and next steps
  • Prepare decision-making materials, conduct research and compile summaries
  • Coordinate appointments, video calls and meetings (internal & external)
  • Prepare, structure and follow up on meetings
  • Coordinate employees and act as an interface between the team and management
  • Ensure information reaches the people who need it
  • Support communication with clients
  • Maintain contacts and follow-ups
  • Maintain and track contacts, e.g., using CRM systems
  • Create and follow up on quotes and invoices
  • Keep an eye on income and expenses
  • Preparatory bookkeeping and structured handover to the tax/accounting firm
  • Maintain lists, overviews and internal documentation
  • Maintain and further develop tools and systems (e.g., Pipedrive)

Requirements

  • Several years of experience in a coordinating, organizational or support role (e.g., executive assistant, operations, project coordination)
  • Enjoy taking responsibility and driving things forward
  • Excellent written and spoken German
  • Structured, reliable and independent way of working
  • Confident use of digital tools (e.g., calendars, documents, CRM systems)
  • High level of discretion and trustworthiness
  • You think entrepreneurially
  • You work proactively and don’t wait for tasks to be handed to you
  • You have a good sense of priorities, people and situations
  • Equally important: you communicate clearly, empathetically and on an equal footing, even during busy periods
  • You are reflective, dependable and can laugh at yourself occasionally
  • You want to be more than just support — you want to be a true part of the company
  • You hold yourself to high standards of quality
Benefits
  • Permanent employment contract
  • Modern equipment (MacBook, various mobile devices)
  • 30 days of annual leave (based on a 5-day week), including company holidays between Christmas and New Year
  • Varied projects (fitness apps, mobile tour guides, Bluetooth apps or apps for mental health, etc.)
  • Autonomous work organization
  • Distributed work (remote, home office)
  • Monthly office day in Solingen or elsewhere in North Rhine-Westphalia
  • Annual team weekend
  • Support for meaningful projects (e.g., backing an orangutan rehabilitation project)
  • Individual support tailored to you
  • Flexibility that fits your life
  • Opportunities for broad professional development
  • A working model that fits your life

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft skills
organizational skillscommunication skillsresponsibilityproactivediscretiontrustworthinessempathetic communicationreflectivedependableentrepreneurial thinking