Executive Assistant
RKL LLP
full-time
Posted on:
Location Type: Office
Location: Reading • Pennsylvania • 🇺🇸 United States
Visit company websiteSalary
💰 $20 - $30 per hour
Job Level
Mid-LevelSenior
About the role
- Assist in facilitating client contact for Partners as needed
- Coordinate and schedule all supporting Partner meetings (internal and external)
- Communicate changes in estimated payments and billing to all parties involved
- Represent Partner by welcoming visitors, reviewing correspondence, responding to questions and meeting requests and other firm functions
- Reconcile, code and organize credit card expenses
- Draft and/or edit materials including presentations, schedules, reports, letters, scripts, and various correspondence and content
- Provide general administrative office support as needed
- Respond to telephone inquiries, take and relay messages, interface consistently with clients and staff in various offices
- Prepare memos, correspondence, reports, meeting minutes, presentations and other materials
- Coordinate executive outreach and external relations efforts, while overseeing special projects
- Manage phone calls and email
- Coordinate travel arrangements for Partners
- Coordinate firm client events and sponsoring opportunities
Requirements
- Associate’s degree or commensurate experience
- 5+ years’ experience in an administrative function supporting executive levels
- Experience with event management, coordination of regular group meetings and daily calendar management
- Ability to format information as requested in Word, Excel, PowerPoint and leverage internal systems
- Tech-savvy with ability to resolve problems/find solutions by contacting subject matter experts
- Prior financial or professional services industry knowledge preferred
- Proficient in Microsoft Office suite (Excel, Outlook, Word)
Benefits
- medical/dental/vision insurance
- life insurance
- flexible spending accounts for medical and dependent day care expenses
- short-term/long-term disability
- competitive paid time off
- 401(k) with employer match and profit-sharing
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event managementcalendar managementdocument formattingpresentation draftingreport preparationexpense reconciliationcontent editing
Soft skills
communicationorganizationalproblem-solvingclient relationsinterpersonal
Certifications
Associate’s degree