Rivet

Grants & Operations Coordinator

Rivet

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $36,000 per year

About the role

  • Maintain grant trackers covering applications, approvals, disbursements, and reporting deadlines
  • Track required documentation, receipts, and impact updates from grantees
  • Follow up with grantees to ensure timely and complete reporting
  • Keep grant records accurate, organized, and partner-ready
  • Support grant cycle launches and close-outs with clear timelines and checklists
  • Maintain shared folders, trackers, and internal documentation for impact work
  • Support the upkeep of SOPs, templates, and process documentation
  • Ensure data, files, and materials are easy to find and consistently organized
  • Flag risks, delays, or missing information early to leadership
  • Support internal reporting and dashboard inputs as needed
  • Prepare, format, and polish impact-related materials, including: Presentations and decks / Grant summaries and briefs / Partner- and funder-facing documents
  • Support meeting logistics: Draft agendas and pre-reads / Take notes and track action items / Manage follow-ups and reminders
  • Coordinate calendars, deadlines, and internal requests for the Impact team
  • Reduce administrative load for the Chief Impact Officer and Impact Manager
  • Support logistics for impact-related events, convenings, or travel (as needed)
  • Serve as a reliable point of coordination across impact workflows
  • Provide steady cross-functional coordination in a fast-moving environment, bringing structure, follow-through, and clarity to shared projects

Requirements

  • Grants cycle support: Ability to track applications, approvals, disbursements, and reporting milestones across grant cycles
  • Administrative excellence: Strong skills in scheduling, meeting preparation, follow-ups, and keeping leadership workflows organized
  • Grants distribution coordination: Comfort supporting payment tracking, confirmations, and documentation in coordination with internal teams
  • Operational systems fluency: Ability to maintain clean trackers, shared folders, and grant documentation across tools and platforms
  • Presentation & document support: Ability to prepare, format, and polish decks, summaries, and internal or partner-facing materials
  • Clear written communication: Ability to draft concise, professional emails, instructions, and internal updates related to grants and operations
  • Follow-through & reliability: Consistent in closing loops, tracking deadlines, and ensuring nothing falls through the cracks
  • Calm, proactive mindset: Steady under shifting priorities, able to anticipate needs and flag issues early
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
grant trackingdocumentation managementreportingpresentation preparationmeeting logisticsadministrative supportdata organizationimpact reportingSOP maintenancecalendar coordination
Soft Skills
clear written communicationfollow-throughreliabilityproactive mindsetorganizational skillscross-functional coordinationattention to detailtime managementproblem-solvingadaptability