Executive Assistant

Riveron

Executive Assistant supporting Senior-level executives at Riveron with scheduling, travel plans, and meeting logistics. Managing complex calendars and providing essential administrative support.

Posted 6/4/2026full-timeAtlanta • 🇺🇸 United StatesMid-LevelSenior💰 $69,700 - $95,000 per yearWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

calendar managementtravel coordinationevent planningexpense reportingpresentation creationdocument formattinglogistics managementmeeting coordinationoffice equipment configurationprocess improvement

Soft Skills

initiativeorganizational skillstime managementprioritizationattention to detailentrepreneurial spiritsolution-oriented mindsetindependencecommunication skillsadaptability

Tools & Technologies

Microsoft Office SuiteMicrosoft OutlookMicrosoft PowerPointMicrosoft ExcelMicrosoft WordMicrosoft Teamsvideo conferencing toolstravel booking systemsevent management softwarefiling systems

Certifications & Qualifications

Bachelor's degree

Industry Keywords

executive supportadministrative experienceclient-facing presentationsteam-building initiativesonboarding logisticsvendor managementcorporate credit card reconciliationmulti-time zone coordinationcommunity servicenetworking events

About the role

Key responsibilities & impact

Serve as a trusted partner to senior executives by managing day-to-day administrative priorities and ensuring seamless executive support.
Screen incoming calls, field questions, and respond independently when appropriate while exercising discretion and judgment regarding communications.
Manage complex executive calendars, acting as a strategic gatekeeper by prioritizing requests, coordinating meetings, anticipating scheduling conflicts, and maximizing executive productivity.
Coordinate onsite, offsite, and virtual meetings, including logistics, agendas, materials, attendee communications, and follow-up actions.
Organize comprehensive domestic and international travel arrangements, including flights, hotels, transportation, dining reservations, visas (when applicable), and detailed travel itineraries.
Anticipate executive travel needs and proactively address issues to ensure seamless travel experiences.
Prepare expense reports and reconcile monthly corporate credit card accounts accurately and timely.
Create, edit, format, and maintain executive-level presentations, reports, meeting agendas, and other business materials using Microsoft PowerPoint, Excel, Word, and Outlook.
Assist executives with preparing client-facing presentations, leadership communications, and business development materials.
Plan, coordinate, and execute firm and client event logistics, including venue selection, food and beverage coordination, guest accommodations, audiovisual requirements, vendor management, contracts, invoices, and attendee communications.
Support internal meetings, leadership events, training sessions, recruiting activities, and team-building initiatives.
Assist with business development and market-facing activities by coordinating meetings, preparing materials, and managing logistics.
Maintain efficient filing and organization of correspondence, reports, presentations, and meeting materials.
Greet new hires and coordinate day-one onboarding logistics.
Provide reception and office support as needed, helping ensure a professional and welcoming office environment.
Manage special projects and ad hoc assignments while providing backup support to other Executive Assistants when needed.

Requirements

What you’ll need

Bachelor's degree or equivalent experience.
5+ years of administrative experience supporting Senior-level executives required.
Extensive experience managing complex executive calendars, coordinating meetings across multiple time zones, and proactively resolving scheduling conflicts.
Proven experience coordinating complex domestic and international travel arrangements, including flights, accommodations, itineraries, transportation, and logistics.
Strong event planning and coordination experience, including executive meetings, team events, offsites, client events, and firm-sponsored functions.
Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams) required.
Demonstrated experience creating, formatting, editing, and managing executive-level PowerPoint presentations and meeting materials.
Basic knowledge of IT and office equipment configuration.
Strong initiative with the ability to work independently and proactively identify opportunities to improve processes and operational efficiencies.
Excellent organizational, time management, and prioritization skills with the ability to manage multiple competing priorities in a fast-paced environment.
Exceptional attention to detail and commitment to accuracy.
Entrepreneurial spirit and solution-oriented mindset.
Ability to thrive in an ever-changing, dynamic environment.
Strong written and verbal communication skills with the ability to interact professionally with executives, clients, and internal teams.
Desire to actively participate in Riveron's culture and internal initiatives, including community service, training, interviewing, networking events, and firm activities.

Benefits

Comp & perks

medical, dental, and vision insurance
401(k) with company match
PTO