Ripple Effect

Events Coordinator

Ripple Effect

part-time

Posted on:

Location Type: Hybrid

Location: Rockville • Maryland • United States

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Salary

💰 $28 - $33 per hour

About the role

  • Provide logistics support for a variety of meetings, events, and conferences, ensuring timelines, and checklists are maintained.
  • Provide direct event support, including managing venue requirements, signage, invitations, attendance tracking, and other requirements as needed.
  • Adapt onsite planning and logistics skills to virtual platforms and environments; support speakers and attendees across formats.
  • Coordinate cross-functional partners (facilities, AV, security, IT) and maintain clear, timely communication.
  • Create and maintain project documentation, including run-of-show, production schedules, staffing plans, rooming lists, and contact sheets.
  • Support registration operations: build forms, manage RSVP lists, monitor capacity, track special needs, and manage confirmations.
  • Manage speaker and VIP logistics: schedule prep calls, collect bios/headshots, gather session titles/abstracts, and confirm AV needs.
  • Ability to travel as needed, including occasional evening or weekend coverage for events.

Requirements

  • Bachelor's Degree
  • 2+ years of related professional experience
  • Detail oriented with strong organizational skills, including experience planning and tracking the end-to-end progress of events logistics and drafting regular status reports for staff and leadership.
  • Experience coordinating in-person, virtual, and hybrid events, including the use of virtual meeting software (e.g. Zoom).
  • Foundational knowledge of federal requirements (e.g. 508 compliance) to ensure agency is compliant with such regulations.
  • Excellent verbal and written communications skills for face-to-face interactions with clients (including event speakers and attendees), co-workers, and leadership.
  • Basic knowledge of Microsoft Office productivity software and collaboration tools such as Microsoft Teams and SharePoint.
  • Basic knowledge of project and events management and design software such as Microsoft Planner, Microsoft Project, and Adobe CS.
  • Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates).
Benefits
  • competitive pay
  • exceptional benefits
  • a range of programs that support your work/life balance and personalized preferences
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event logisticsevent planningcapacity trackingstatus reportingproject managementdrafting documentationAV coordinationcompliance knowledgevirtual meeting coordinationequipment handling
Soft Skills
detail orientedorganizational skillscommunication skillsinterpersonal skillsteam collaborationadaptabilityproblem-solvingtime managementleadershipcustomer service
Certifications
Bachelor's Degree