Purchasing Manager

Richard Wolf Medical Instruments Corporation

Purchasing Manager responsible for managing Purchasing transactions and strategies for Richard Wolf. Collaborating with the team to optimize vendor relations and streamline operations.

Posted 5/15/2026full-timeVernon Hills • Illinois • 🇺🇸 United StatesMid-LevelSenior💰 $100,000 - $120,000 per yearWebsite

About the role

Key responsibilities & impact

Responsible for proactively managing the Purchasing team, and overseeing all day-to-day Purchasing transactions, US Customs information and reporting
Determines purchasing strategies that are in line with the Global and local business strategies to ensure timely and cost-efficient supply of all goods, components, materials, etc.
In conjunction with the purchasing team, the Purchasing Manager will perform daily, weekly and monthly purchasing tasks including but not limited to:
Process for generation of RFPs based upon inquiries from in-house departments and obtains and processes vendor quotations
Preparation and issuance of purchase orders based upon approved purchase requisitions received from in-house departments and based on SAP MRP requisitions
Establish a process to ensure that proactive actions are taken to address all SAP MRP exception reports
Receipt and review of vendor order acknowledgements
Ensures that vendor order acknowledgement conforms to RWMIC purchase order, volumes, delivery time and product/service quality
Negotiates and resolves any discrepancies proactively, informing all internal stakeholders frequently
Participates in the make or buy decisions for components and gives recommendations
Proactively runs vendor analysis, constantly seeking for optimized vendor portfolio and makes recommendations for new vendors, aligns with internal key stakeholders
Completes vendor site audits as required
Continuously monitors the supply base and external events to proactively address and correct potential issues and avoid any supply disruptions
Works closely with the Supply Chain Manager in determining Minimum Order Quantities (MOQ) and contributes to weekly SIOP Meetings
Establishes Terms and Conditions (T&C’s) for vendors and suppliers and aligns those with the Head of Finance
Conducts preliminary negotiations with different vendors regarding the best possible price, quality requirements, payment terms and delivery
Responsible for definition, actualization of purchasing processes in alignment with company policies and key stakeholders
Manages inbound Freight-Forwarder companies, their performances and compliances with our requirements
Reviews supplier contracts for conformance with company policies and maintains active vendor contract files; all agreements – Master Purchase Agreements, Service Level Agreements, and other applicable agreements
Ensures proper alignment with colleagues from GmbH to guarantee smooth operation and transparent communication, especially in cases of urgent needs/deliveries, strives for constant optimization of service and conditions
Builds and maintains professional stakeholder management/communication with vendors at all times
Conducts regular on-site visits at key vendors together with members from the QA/QC team
Works closely with materials management and quality departments to quickly resolve any discrepancies in quantity or quality received from vendors

Requirements

What you’ll need

B.S. or B.A. in a related field required
Minimum of five years managerial experience in Purchasing is required, including experience in development purchasing strategies, as well as the operational part
Advanced negotiation skills with a proven track record of achieving cost savings, favorable contract terms, and successful risk mitigation
Experience in establishing and maintaining or enhancing strategic relationships
Minimum of 3 years of team leadership, with the ability to motivate, inspire, and develop a diverse team
Experience with the FDA and ISO 13485:2016 required
Excellent interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams at all levels
Proficiency in both verbal and written English & German languages
Advanced PC skills (MS Office suite of products) required
Proficiency in SAP required
Experience with and understanding of multi-cultural and multi-generational differences and the ability to work within this environment is crucial for successful employment

Benefits

Comp & perks

401(k) Retirement Savings Plan with Company Match
Medical, Dental, and Vision Coverage
Company-Paid Life & Disability Insurance
Paid Time Off and Paid Parental Leave
Flexible Work Options – Telecommuting and Flexible Schedules
Tuition Reimbursement for Continuing Education
Wellness Program and Flexible Spending Accounts (FSAs)

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

purchasing strategiesvendor analysisnegotiation skillssupply chain managementcontract managementRFP generationpurchase order preparationminimum order quantitiesvendor site auditsrisk mitigation

Soft Skills

team leadershipinterpersonal skillscommunication skillsstakeholder managementcollaborationmotivationinspirationdevelopment of diverse teamsproblem-solvingoptimization

Certifications

B.S. or B.A. in a related fieldISO 13485:2016