Records Processing Specialist

RGD Project Management, Inc.

Remote Records Processing Specialist maintaining and organizing digital records for project management company. Reviewing documents, updating databases, and performing quality checks.

Posted 8/9/2026full-timeRemote • Texas • 🇺🇸 United StatesMid-LevelSenior💰 $48,500 - $60,500 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong attention to detail and accuracy in records processing, data entry, and document handling while maintaining confidentiality. Proficient in managing multiple tasks and following established procedures in a remote work environment.

Highest-signal resume keywords

Records ProcessingData EntryAttention To DetailOrganizational SkillsTime Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryRecords ProcessingDocument HandlingSpreadsheet ManagementQuality ChecksDatabase ManagementElectronic FilingInformation RetrievalBasic Computer ProficiencyTyping Skills

Soft Skills

Attention To DetailOrganizational SkillsTime ManagementWritten CommunicationVerbal Communication

Tools & Technologies

EmailSpreadsheetsWord-Processing ApplicationsOnline Platforms

Industry Keywords

Clerical ExperienceOffice OperationsDocument HandlingRecord OrganizationConfidentiality

About the role

Key responsibilities & impact

Review incoming records and documents for completeness and accuracy
Enter and update information in company databases and electronic systems
Process, organize, categorize, and maintain digital records
Scan, upload, rename, and file electronic documents according to established procedures
Compare records to identify missing, duplicate, or inconsistent entries
Update spreadsheets, logs, tracking sheets, and electronic records
Maintain accurate records of processed information and document status
Perform routine quality checks and correct errors
Locate and retrieve records for authorized team members
Follow procedures for record organization, filing, retention, and maintenance
Maintain confidentiality when handling company information
Communicate with team members when clarification is required
Complete processing tasks within established deadlines
Assist with other records-processing activities as assigned

Requirements

What you’ll need

High school diploma or equivalent preferred
Previous records processing, data entry, clerical, office operations, document handling, or similar experience helpful but not required
Strong attention to detail and accuracy
Basic computer proficiency
Comfortable using email, spreadsheets, word-processing applications, and online platforms
Good typing and computer navigation skills
Ability to follow instructions and established procedures
Strong organizational and time-management skills
Ability to manage multiple tasks while maintaining accuracy
Good written and verbal communication skills
Ability to work independently in a remote environment
Willingness to learn new software, systems, and processes

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
Paid vacation
Paid sick leave
Paid holidays
Professional development opportunities
Employee support programs
Training and resources to help employees succeed