Portfolio Administrator

Rexford Industrial

Portfolio Administrator in Central Los Angeles supporting property management for industrial real estate company. Managing tenant relations, invoicing, and facility maintenance operations.

Posted 4/27/2026full-timeLos Angeles • California • 🇺🇸 United StatesMid-LevelSenior💰 $55,000 - $67,000 per yearWebsite

About the role

Key responsibilities & impact

Help process daily invoices, tenant bill-backs, preparation of check requests, and vendor set-up forms.
Support manager in pre-posting of the monthly rent roll and distribution of monthly rent statements.
Prepare tenant notifications of property activities and lease compliance.
Maintain properties in Yardi Elevate System for service calls and ensure completion.
Support the transition process of new acquisitions and dispositions.
Communicate with tenants and vendors on maintenance issues.
Assist Tenants with an online Tenant portal for rent payments and work order requests.
Prepare job costs and work orders and obtaining proper approvals, including Yardi input.
Prepare master service contracts, master contract and repair work order agreements by obtaining proper approvals, including track within Rexford's tracking system.
Help with tenant move ins and move outs processes, including checklist review.
Assist the Manager and Director of Property Management with annual budgets.
Help collect and update tenant and vendor insurance certificates.
Maintain property certification tracking, fire life safety, HVAC inventory spreadsheets (can maintain complex spreadsheets).
Support team in generating Yardi reports; Distribute monthly rent rolls, weekly capital, and space preparation reports.
Maintain lease and contract files, and other files located within the corporate shared drive.
Perform other activities by the Managers and Director of Property Management to provide a high operation standard.

Requirements

What you’ll need

Bachelor's Degree preferred or equivalent commercial property management experience.
3+ years of experience providing excellent internal and external customer service.
3+ years of experience picking up different software systems quickly.

Benefits

Comp & perks

Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.
Flexible Time Off
Bonus Eligibility & Long-Term Incentives
401(k) Employer Match Program
Professional Development Resources
Robust Health & Wellness Program
Volunteer and Community Engagement Opportunities
Employee Resource Groups committed to Diversity, Equity, and Inclusion.

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

invoice processingtenant bill-backscheck requestsvendor set-upproperty managementbudget preparationservice contractswork order managementinsurance certificate managementspreadsheet maintenance

Soft Skills

customer servicecommunicationteam supportorganizational skillsattention to detailproblem-solvingadaptabilitycollaborationtime managementinterpersonal skills

Certifications

Bachelor's Degreecommercial property management experience