Executive Assistant

Revamp Engineering, Inc.

Executive Assistant supporting Revamp’s President at a renewable energy engineering firm. Managing calendars, travel, communications, expenses, events, and confidential logistics.

Posted 8/18/2026full-timeOakland • California • 🇺🇸 United StatesMid-LevelSenior💰 $100,000 - $125,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing complex calendars and travel logistics for C-suite executives, while maintaining confidentiality and sound judgment. Proficient in communication and administrative support, ensuring efficient operations and project coordination.

Highest-signal resume keywords

Calendar Management Across Time ZonesComplex Domestic Travel CoordinationExcellent Written CommunicationMicrosoft 365 ProficiencyConfidential Information Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingEvent PlanningProject Support

Soft Skills

Sound JudgmentComposure Under PressureProblem-SolvingDiscretionFlexibility

Tools & Technologies

Microsoft OutlookMicrosoft Teams

Certifications & Qualifications

Valid Driver's LicenseAcceptable Motor Vehicle Record

Industry Keywords

C-Suite SupportConfidential InformationRenewable EnergyMission-Driven Business

About the role

Key responsibilities & impact

Support the President by managing the day-to-day flow of time, information, and logistics
Manage a complex calendar across time zones, resolve conflicts, and build in focus time
Prepare meeting context, materials, and priorities for the President
Book and manage complex domestic travel itineraries and handle changes and disruptions in real time
Triage inbound calls, voicemails, and messages; route them appropriately and schedule follow-ups
Draft and send communications on the President's behalf
Prepare and submit expense reports, including receipt capture and coding, in coordination with Finance
Complete time-sensitive local errands and in-person tasks in Oakland and the greater Bay Area
Provide project and event support for the broader leadership team
Coordinate personal logistics alongside business commitments, including family calendars, appointments, and household vendors
Support management and leadership meeting logistics, agendas, and materials
Track event headcount, vendor commitments, and deadlines through completion
Coordinate contracts, deposits, and vendor payments with Operations and Finance
Handle highly confidential company, client, employee, and personal information with strict discretion
Maintain accurate calendar records, contact information, and travel documentation
Serve as a point of contact between the President, clients, and outside parties
Communicate scheduling decisions and changes clearly to internal and external stakeholders
Provide administrative support to additional executive team members as needed
Meet deliverables and deadlines and perform additional related duties as assigned

Requirements

What you’ll need

5+ years supporting a founder, president, or C-suite executive
Demonstrated ability to manage a complex calendar across time zones, resolving conflicts and protecting focus time
Experience coordinating complex domestic travel and resolving itinerary changes as they happen
Excellent written communication
Demonstrated sound judgment with managing sensitive and confidential information
Strong command of Microsoft 365, including Outlook and Teams
Composure under shifting priorities, and a habit of flagging problems before they become urgent
Based in or willing to commute to the Oakland area for a hybrid schedule of ~3 days per week on site
Ability to come into the office or run area errands on short notice
Availability during core hours of 9:00 AM to 3:00 PM Pacific, Monday through Friday, with flexibility outside those hours as needed
Valid driver's license
Reliable personal vehicle
Personal auto insurance meeting Revamp's minimum coverage requirements
Acceptable motor vehicle record required at hire and periodically thereafter
Background check required as a condition of employment
Associate's degree or higher preferred
Experience planning offsites, summits, or executive events preferred
Experience supporting more than one executive at a time preferred
Experience supporting a board of directors, including agendas and materials, preferred
Interest in renewable energy or a mission-driven business preferred

Benefits

Comp & perks

Participation in Revamp's Employee Ownership ESOP program
Competitive compensation with bonus
Full benefits package including 99% employer-paid health, vision, life, and dental insurance
Medical, dependent care, and commuter FSA
Monthly health and wellness stipend
Attractive vacation, sick, and holiday pay
Paid parental leave
401(k) savings plan with 100% match up to 6%, vested immediately
Paid volunteer time off and charitable donation matching
Mileage and related vehicle expenses reimbursed under Revamp's expense policy