RETAILORS

CEO Assistant, Office Manager

RETAILORS

full-time

Posted on:

Location Type: Hybrid

Location: Toronto • Canada

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Salary

💰 CA$70,000 - CA$80,000 per year

About the role

  • Manage and maintain the CEO’s calendar, appointments, expenses, and travel arrangements.
  • Travel arrangements for the executive team.
  • Coordinate meetings, prepare agendas, take minutes, and ensure timely follow up on action items.
  • Screen and manage all forms of communication and follow ups on behalf of CEO.
  • Prepare reports, presentations, and briefings for internal and external stakeholders.
  • Act as a liaison between the CEO and internal teams, board members, partners and clients.
  • Track key performance indicators and manage confidential data.
  • Support in project management and strategic initiatives delegated by the CEO.
  • Oversee daily office operations to ensure a productive work environment.
  • Manage office supplies, equipment, vendor relationships, and facility needs.
  • Organize company-wide meetings, events, and team-building activities.
  • Organize travel and store visit charts and trackers for the office.
  • Act as a first point of contact for all office visitors and deliveries.
  • Follow up on Health and Safety Protocols such as emergency protocols for Head Office.
  • Manage budgets related to office expenditures and supplies.
  • Serve as the point of contact for IT, HR, and operations support as needed.

Requirements

  • Bachelor’s degree or equivalent experience.
  • 3-5 years of experience as an Executive Assistant, Office Manager, or similar role; retail industry experience is a plus.
  • Exceptional organizational, communication, and time management skills.
  • Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello).
  • Ability to multitask and prioritize in a fast-paced environment.
  • High level of professionalism, discretion, and judgment.
  • Strong interpersonal skills and a positive, proactive attitude.
Benefits
  • Health insurance
  • Professional development opportunities
  • Paid time off
  • Flexible work arrangements
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementexpense managementtravel arrangementsreport preparationpresentation preparationproject managementdata managementbudget managementmeeting coordinationperformance tracking
Soft Skills
organizational skillscommunication skillstime managementmultitaskingprofessionalismdiscretionjudgmentinterpersonal skillsproactive attitudeteam collaboration
Certifications
Bachelor's degree