CEO Assistant, Office Manager

RETAILORS

CEO Assistant and Office Manager for Retailors in Toronto, managing CEO's calendar and office operations. A dynamic role requiring initiative, organization, and confidentiality.

Posted 4/12/2026full-timeToronto • 🇨🇦 CanadaMid-LevelSenior💰 CA$70,000 - CA$80,000 per yearWebsite

About the role

Key responsibilities & impact

Manage and maintain the CEO’s calendar, appointments, expenses, and travel arrangements.
Travel arrangements for the executive team.
Coordinate meetings, prepare agendas, take minutes, and ensure timely follow up on action items.
Screen and manage all forms of communication and follow ups on behalf of CEO.
Prepare reports, presentations, and briefings for internal and external stakeholders.
Act as a liaison between the CEO and internal teams, board members, partners and clients.
Track key performance indicators and manage confidential data.
Support in project management and strategic initiatives delegated by the CEO.
Oversee daily office operations to ensure a productive work environment.
Manage office supplies, equipment, vendor relationships, and facility needs.
Organize company-wide meetings, events, and team-building activities.
Organize travel and store visit charts and trackers for the office.
Act as a first point of contact for all office visitors and deliveries.
Follow up on Health and Safety Protocols such as emergency protocols for Head Office.
Manage budgets related to office expenditures and supplies.
Serve as the point of contact for IT, HR, and operations support as needed.

Requirements

What you’ll need

Bachelor’s degree or equivalent experience.
3-5 years of experience as an Executive Assistant, Office Manager, or similar role; retail industry experience is a plus.
Exceptional organizational, communication, and time management skills.
Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello).
Ability to multitask and prioritize in a fast-paced environment.
High level of professionalism, discretion, and judgment.
Strong interpersonal skills and a positive, proactive attitude.

Benefits

Comp & perks

Health insurance
Professional development opportunities
Paid time off
Flexible work arrangements

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementexpense managementtravel arrangementsreport preparationpresentation preparationproject managementdata managementbudget managementmeeting coordinationperformance tracking

Soft Skills

organizational skillscommunication skillstime managementmultitaskingprofessionalismdiscretionjudgmentinterpersonal skillsproactive attitudeteam collaboration

Certifications

Bachelor's degree