Resources Legacy Fund

Operations

• Develop and maintain organizational policies, systems, and procedures that support growth and efficiency.
• Support the Managing Directors with governance, meeting preparation, and follow-up.
• Manage vendor, contractor, and partner relationships.
• Support recruitment and onboarding of a growing team.
• Communicate fiscal sponsor human resources policies to staff.
• Work in coordination with the fiscal sponsor (RLF) to track budgets, grants, and expenses.
• Work in coordination with the fiscal sponsor (FBF) to track lobbying compliance.
• Monitor and complete grant and donor reporting requirements and deadlines, overseeing grant management, reporting, and development systems.
• Support budget forecasting and financial reporting, ensuring accurate budget structures are used in proposal development.
• Partner with Managing Directors on donor cultivation and stewardship.
• Support fundraising campaigns and execute tasks as agreed to by the leadership team.
• Coordinate logistics for meetings, events, and partner convenings.
• Support cross-team coordination to ensure smooth delivery of programs and advocacy campaigns.
• Oversee internal communications and knowledge management systems.
• Support special projects on behalf of the Managing Directors.

Operations Manager

• Manage and support technology implementation for the fiscally sponsored project teams
• Support teams with migrating to a new managed services provider and manage ongoing vendor relationships
• Oversee the rollout and adoption of a new cybersecurity program
• Serve as the primary resource for day-to-day technology needs and troubleshooting
• Manage the onboarding and offboarding of project technology
• Play a liaison role between fiscal sponsorships team and operations
• Assist with drafting, updating, interpreting operations and technology policies

Technology and Operations Manager

Manager

• Serve as the primary liaison between the fiscal sponsor and sponsored projects; fostering strong relationships
• Ensure high quality customer service and support to fiscally sponsored projects
• Meet with project leads regularly to check-in on project activities and needs
• Monitor project timelines and milestones in collaboration with project leads to achieve project goals
• Proactively identify needs and connecting projects with appropriate internal teams to address questions, resolve issues, and develop creative solutions
• Ensure projects consistently meet RLF’s policies and procedures
• Provide regular strategic guidance and updates on projects’ financial, strategic and compliance-related performance to leadership
• Oversee development and submission of funding proposals and reporting
• Manage the financial aspects of assigned projects, including budgeting, financial reporting, and submission of grant proposals to donors
• Ensure projects spend within intended budgets by monitoring fund availability, producing, analyzing, and sharing monthly financial reports to Project leads, and preparing financial reports to donors
• Manage monthly Expensify reconciliation process for assigned projects
• Provide administrative and financial oversight by ensuring invoices conform to grant or contract terms, and are reviewed, processed, and paid in a timely manner

Fiscal Sponsorships Manager

Program Manager

• RLF Wildfire program supports policy change and increased public funding for wildfire resilience across the Western U.S.
• Provide programmatic support across wildfire resilience initiatives including grantmaking, coalition-building, policy development, advocacy, and capacity-building
• Oversee and improve program management systems, budgets, tracking, and reporting
• Organize virtual meetings, annual in-person retreats, and larger convenings of grantees and collaborators
• Create dockets and materials for presentations (reports, maps, tables, graphs, database reports, and PowerPoint)
• Coordinate internal and external written program materials and support strategic planning
• Manage a portfolio of grants and contracts; refine grantmaking strategies and conduct due diligence
• Facilitate and coordinate the grant reporting process and synthesize grantee reports for funders
• Perform policy research and analysis, represent RLF at convenings, and perform other duties as assigned

Operations Manager

Technology and Operations Manager

Fiscal Sponsorships Manager

Program Manager, Wildfire Strategies