Operations Coordinator

Resource Generation

Operations Coordinator supporting Resource Generation, a nonprofit advancing economic justice, through office, finance, technology, and retreat logistics. Managing organizational systems, compliance, hardware, software access, and board administration in a hybrid Brooklyn role.

Posted 8/5/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $78,000 - $86,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and problem-solving skills while managing operations and administrative tasks. Proficient in utilizing project management tools and technology systems to enhance workflows and support cross-team collaboration.

Highest-signal resume keywords

Operations ManagementProject CoordinationGoogle Workspace AdministrationProcess DocumentationDigital Security Understanding

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Operations ManagementProject CoordinationProcess DocumentationFinance SupportTechnical Literacy

Soft Skills

Strong Organizational SkillsProblem-Solving SkillsTimely Written CommunicationAbility to Work IndependentlyCollaboration Skills

Tools & Technologies

Google WorkspaceAsanaSlackZoomEveryAction CRM

Industry Keywords

Nonprofit ExperienceDigital Security ToolsOperational ComplianceLogistical SupportStaff Training

About the role

Key responsibilities & impact

Provide administrative and logistical support to keep Resource Generation's operations moving smoothly
Manage the Brooklyn office and storage facilities, including shipments and supplies
Manage and triage general inquiries via email, physical mail, and Google Voice
Direct digital and physical document storage systems and develop related procedures
Collaborate on organizational risk management, insurance, and state registration compliance
Maintain and update operations-specific policies and practices
Research and implement tools and systems to improve workflows and identify cost-saving initiatives
Troubleshoot operational issues and support staff across teams
Coordinate finance backup tasks, including accounts payable and receivable support, donation processing, and CRM data entry
Oversee employee and member access to organizational software and systems, including onboarding and offboarding coordination
Manage Google Workspace access, groups, licenses, and shared drives
Manage software subscriptions, technology tools, organizational hardware, and website operational needs
Collaborate on digital security, staff training, and coordination with the external IT firm
Coordinate logistics for annual in-person staff and board retreats
Provide administrative support to the Board of Directors, including meeting coordination, document retention, voting records, and board lists
Participate in cross-team committees, senior leadership coordination, national programming support, staff meetings, and retreats

Requirements

What you’ll need

3+ years of experience in operations, administration, or project coordination
Strong organizational and prioritization skills
Strong problem-solving skills and a continuous improvement mindset
Experience with project management and organizational tools, including Asana, Slack, and Google Workspace administration
Comfort learning and improving technology systems and workflows
Strong, timely written communication and follow-through
Process documentation skills
Ability to balance detailed administrative work with higher-level systems and strategic thinking
Strong technical literacy and ability to learn, troubleshoot, and administer software systems
Ability to switch directions throughout the day and respond to emerging staff needs
Ability to work independently and collaboratively
Preferred experience with Google Workspace, Asana, Slack, Zoom, and EveryAction CRM
General understanding of digital security tools, including VPN, Backblaze, and Malwarebytes
Nonprofit experience preferred
Some finance experience or knowledge is a plus
Must be within commuting distance of Brooklyn, NY and work in the office at least once per week

Benefits

Comp & perks

Opportunity to develop into a Manager-level position
Lead special projects
Holistic hiring practices aligned with the organization's mission and goals