Staff Accountant

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Staff Accountant overseeing accounting operations for 501(c)(3) and 501(c)(4) organizations. Implementing accounting infrastructure and ensuring audit-readiness for mid-level accounting role.

Posted 4/22/2026full-timeRemote • District of Columbia, Washington • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Select and build out our accounting infrastructure.
Lead the migration of bookkeeping records from an external provider to an in-house system, encompassing data migration, process mapping, internal controls implementation and user training.
Maintain accurate general ledger activity for 501(c)(3) and 501(c)(4) entities (journal entries, reconciliations, allocations, depreciation schedule)
Conduct monthly and year-end close: accruals, prepaid/deferral schedules, balance sheet reconciliations, variance support
Manage and process accounts payable and employee reimbursements; ensure proper coding to entity, program, and function
Manage accounts receivable and cash receipts (donations, sponsorships, membership revenue, invoices)
Track and reconcile restricted and unrestricted funds (as applicable), including grant budgets and reporting support
Implement intercompany / inter-entity allocations (shared costs, payroll allocations, vendor splits) and maintain documentation
Prepare schedules and documentation for annual audit/review
Prepare various compliance and transparency documentation including Form 990, 5500, BRA-25, 1042-S (in coordination with external tax preparers where relevant)
Assist with functional expense reporting (Program, Management & General, Fundraising) and documentation
Support payroll accounting (posting payroll entries, benefits, taxes) and related reconciliations
Maintain strong internal controls and improve accounting workflows (policies, approvals, documentation)

Requirements

What you’ll need

Accounting experience; nonprofit experience preferred
Experience with bookkeeping and spend management systems (e.g., Sage Intacct, NetSuite, QuickBooks, Bill.com, Expensify)
Working knowledge of US GAAP; familiarity with nonprofit accounting is a plus
Familiarity with ASC 958 (not-for-profit entities) and fund accounting concepts is a plus
Experience with grant tracking, donor restrictions, and/or cost allocation methodologies is a plus
Exposure to Form 990 preparation support and audit readiness is a plus
Experience working in environments with multiple entities and intercompany accounting
High attention to detail, strong judgment, and discretion.
Clear written and verbal communication; ability to collaborate across teams.

Benefits

Comp & perks

Private medical, vision, dental and life insurance schemes.
401K - 8% of base salary
30 days annual leave + state and federal public holidays.
Wellness, recovery, and compassionate leave, in addition to medical leave.
Professional development budget + 5 annual study leave days.
Flexible, remote-first working arrangements.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

accountingbookkeepingdata migrationprocess mappinginternal controlsgeneral ledgeraccrualsreconciliationsgrant trackingcost allocation

Soft Skills

attention to detailjudgmentdiscretionwritten communicationverbal communicationcollaboration