Chief of Staff
Tellius
Cloud
Job Level
Mid-LevelSenior
Tech Stack
CloudReact
About the role
- Report directly to the CEO and provide executive, administrative, project, and development support
- Serve as the primary point of contact and liaison to the Board, clients, internal team members, and senior management teams
- Organize and coordinate executive outreach and external relations efforts and oversee special projects
- Act as the point of contact among executives, employees, clients, and other external partners—including highly confidential or critical matters
- Help manage the CEO’s time allocation, professional relationships, and priorities; act as gatekeeper of calendars and appointments
- Oversee complex and detailed travel plans, itineraries, and agendas
- Format information for internal and external communication; prepare and coordinate oral and written communication
- Arrange and handle logistics for leadership meetings and events: schedule meetings, draft agendas, record meeting notes, triage action items, and manage vendors for in-person events
- Troubleshoot conflicts; make judgment calls and recommendations to ensure smooth day-to-day engagements
- Manage prospect and customer interactions: track leads and next steps within the internal CRM
- Partner with the People team to ensure discretion in talent searches and assist in people-related initiatives
Requirements
- 5+ years of executive support experience, including supporting C-level executives
- Expert proficiency with Notion, Slack & Google Workspace; ability to design and edit graphic presentations and materials
- Technical proficiency and problem-solving skills related to cloud-based environments and web-based applications
- Strong verbal and written communication skills
- Exceptional organizational skills and impeccable attention to detail with a high focus on reporting
- High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, and chief benefactors
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
- Ability to maintain a high level of integrity and discretion in handling confidential information
- Ability to think both creatively and strategically
- Based in Canada (7-month contract)
