Payroll & Benefits Specialist

Rep Data

Payroll and Benefits Specialist overseeing global payroll coordination and benefits administration. Collaborating with finance and managing compliance across multiple jurisdictions and payroll vendors.

Posted 5/21/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

- Global Payroll Coordination
- Own end-to-end coordination of global payroll across:
- US & Canada (semi-monthly)
- South Africa, Austria, UK (monthly)
- Contractors and EOR populations
- Partner with Finance on payroll inputs (e.g., commissions, bonuses)
- Manage payroll vendors (Rippling + local providers) to ensure accuracy and timeliness
- Maintain payroll records, audit trails, and reporting
- Serve as the primary point of contact for payroll-related questions
- Compliance & Tax Management
- Manage state and local registrations, tax setup, and ongoing compliance
- Partner with vendors and agencies to resolve tax notices and discrepancies
- Ensure compliance across jurisdictions as we expand into new regions
- Benefits & 401(k) Administration
- Own day-to-day administration of US benefits (medical, dental, vision)
- Manage 401(k) administration, audits, and employee support
- Support global benefits coordination where applicable
- Serve as liaison between employees and benefits providers
- Contractor & EOR Oversight
- Track contractor payments and ensure proper classification
- Coordinate with EOR partners to ensure accurate payroll and compliance
- Process & Systems
- Build and maintain:
- Payroll calendars
- Documentation and SOPs
- Process improvements across systems (Rippling and others)
- Support audits, reporting, and system enhancements as needed

Requirements

What you’ll need

- 4-7 years of in-house payroll and benefits management experience, demonstrating exceptional organizational skills and a strong ability to manage sensitive and confidential information with precision, accuracy, and full compliance with applicable regulations.
- Strong multi-state US payroll experience required; global exposure preferred
- Experience in ADP, UKG, Ceridian, Paylocity OR similar HRIS and payroll software. We use Rippling as our HRIS, so if you have that experience - that is the cherry on top!
- Experience managing employee benefits programs (health insurance, 401k, etc.) and knowledge of benefits compliance regulations.
- High attention to detail with an emphasis on accuracy and compliance in payroll and benefits administration.
- Strong written and verbal communication skills, with the ability to interact effectively with employees and management.
- Proven ability to handle sensitive and confidential information with integrity.
- Strong understanding of payroll and benefits regulations and compliance, including tax laws, employee benefits programs, and deductions.
- Ability to manage multiple priorities, balancing payroll, benefits administration, and other HR functions in a dynamic environment.
- Excellent organizational and time-management skills with the ability to meet deadlines consistently.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

global payroll coordinationpayroll managementbenefits administrationtax compliancepayroll softwareHRISprocess improvementsaudit managementemployee benefits programsmulti-state payroll

Soft Skills

organizational skillsattention to detailcommunication skillsintegritytime-management skillsability to manage multiple prioritiesinterpersonal skillsproblem-solving skillsconfidentialitycollaboration