Onboarding Compliance Specialist
Renuity
full-time
Posted on:
Location Type: Remote
Location: Remote • North Carolina, Ohio, Wisconsin • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Collect, verify, and track all required onboarding documentation (W-9s, contracts, COIs, licenses, background checks).
- Review Certificates of Insurance (COIs) for accuracy, coverage, and compliance with state and company standards.
- Monitor subcontractor requirements across multiple states, ensuring adherence to regional labor and insurance regulations.
- Escalate discrepancies, expired documents, or compliance risks to leadership in a timely manner.
- Maintain accurate and up-to-date contractor records in SharePoint, Coupa, and other internal systems.
- Track onboarding progress to ensure no subcontractor begins work without full compliance clearance.
- Identify recurring compliance issues or process gaps and recommend improvements.
- Partner with insurance agencies to expedite and validate COIs.
- Provide clear guidance to subcontractors on required documents and next steps.
- Collaborate with recruiting team members and hiring managers to align onboarding with project timelines.
- Use Microsoft Office 365 and other software applications to perform job duties.
- Adhere to work hours Monday through Friday, 9 AM to 6 PM, and track time in time-keeping software; eligible for overtime.
Requirements
- Strong organizational skills with the ability to manage multiple onboarding files and deadlines simultaneously.
- Familiarity with 1099 contractor requirements, insurance compliance, or COI verification.
- Preferred administrative or customer service experience.
- Excellent attention to detail and ability to spot errors or incomplete documentation.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Excel, SharePoint, or similar tracking/filing systems.
- Adaptability to changing compliance standards and state regulations.
- Detail-oriented with a high level of accuracy in data entry and record-keeping.
- Proven ability to meet deadlines and work under pressure.
- Excellent time management and organizational skills.
- Familiarity with HR databases, applicant tracking systems, and candidate management systems.
- Knowledge of HR practices, employment laws, and recruitment best practices.
- Legally authorized to work in the United States (application asks).
- Willingness to submit to a post-offer, pre-employment background check (application asks).
- Ability to sit for long periods and occasionally lift up to 25 lbs.
Benefits
- Eligible to be paid overtime for hours worked over 40 hours per work week.
- Wages and benefits shall be paid consistently with Renuity wage and benefits policy.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
W-9 verificationCOI verificationdata entryrecord-keepingcompliance trackingonboarding documentation management1099 contractor requirementsinsurance complianceattention to detailtime management
Soft skills
organizational skillscommunication skillsadaptabilityability to meet deadlinesdetail-orientedcustomer servicecollaborationproblem-solvingability to work under pressureguidance provision