Executive Support Specialist

RemotePro.ph

. Managing the client’s calendar end-to-end — scheduling, rescheduling, prioritizing conflicts, and making sure every meeting has a purpose and a brief before it happens .

Posted 5/25/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Managing the client’s calendar end-to-end — scheduling, rescheduling, prioritizing conflicts, and making sure every meeting has a purpose and a brief before it happens
Handling inbound communication across email, phone, and messaging platforms — triaging, responding where appropriate, and escalating only what genuinely needs the client’s attention
Using AI tools (Claude, ChatGPT, or equivalent) to draft communications, summarize threads, generate reports, and prepare briefing materials faster than manual methods allow
Tracking open action items, follow-ups, and deadlines so nothing slips — and surfacing anything at risk before it becomes a problem
Preparing reports, presentations, meeting agendas, and briefing materials that are clear, accurate, and ready to use without further editing
Identifying repetitive administrative tasks and using AI-powered workflows or automation tools to eliminate them — not just complete them faster
Managing inquiries and interactions with professionalism and warmth — resolving what can be resolved, escalating what can’t, and always following through
Maintaining organized, accurate records across CRM systems, shared drives, and administrative databases — so information is findable, current, and reliable
Coordinating meetings, travel, and logistics across time zones with the kind of detail orientation that means surprises don’t happen
Supporting social media scheduling, market research, and competitor analysis when needed — using AI tools to accelerate research and content production

Requirements

What you’ll need

Excellent conversational English — clear, natural, and easy to listen to. A strong accent is completely fine; what matters is that clients never have to work hard to understand you and walk away from every interaction feeling heard
Proven experience in an executive support, virtual assistant, or administrative role — you know what it takes to support a high-output client and you’ve done it before
Active, confident use of AI tools (Claude, ChatGPT, Gemini, or equivalent) — you use them daily to produce better work faster, not as a novelty you tried once
Proficiency in Microsoft Office Suite and Google Workspace — you don’t need training on the basics, you need a challenge
Experience with CRM tools (HubSpot, Zoho, Salesforce, or equivalent) — you can maintain records, track interactions, and generate reports without hand-holding
Strong written English communication — your emails are clear, professional, and require no revisions before they’re sent
Experience with social media management and scheduling tools — you can plan, post, and monitor across platforms without supervision
High accuracy and attention to detail — you catch errors before they leave your desk, not after
Strong organizational and time-management skills — you manage multiple priorities simultaneously and nothing slips through
Self-directed once you understand the environment — but you ask the right questions early to get there
Comfortable with ambiguity and shifting priorities — in a fast-moving environment, plans change; you adapt without losing momentum
Long-term mindset — you want to build trust over time, not treat this as a stepping stone

Benefits

Comp & perks

Permanent Work-from-Home Setup
Competitive Salary
HMO Coverage
Mental Health Programs
Maternity Assistance through HMO (Female employees)
Paid Vacation Leave
Technology Allowance
Internet Allowance
Weekly Payouts
Career Growth and Advancement Opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

AI toolsMicrosoft Office SuiteGoogle WorkspaceCRM toolssocial media managementreport generationadministrative supportcalendar managementaction item trackingautomation tools

Soft Skills

communicationorganizational skillstime-managementattention to detailprofessionalismadaptabilityself-directionproblem-solvinginterpersonal skillsconflict resolution