Executive Assistant

• Provide operational and administrative support within an international recruitment environment.
• Manage company inboxes, responding to client and candidate enquiries using and improving professional templates.
• Oversee WhatsApp communications by managing VIP and general channels and ensuring timely responses.
• Support client onboarding by creating and maintaining systems for contracts, brochures, and terms of business.
• Ensure compliance by collecting, updating, and tracking candidate documentation and preparing bundles for client submissions.
• Implement and oversee project management tools to streamline workflows and reduce manual delegation.
• Review and update company documents, brochures, templates, and social assets to maintain brand consistency.
• Maintain accurate CRM records and support operational reporting.
• Organise the director’s calendar, schedule Zoom meetings, and manage appointments across time zones.
• Manage professional inboxes across LinkedIn, Facebook Messenger, and Instagram.
• Support financial administration, including basic bookkeeping and invoicing.
• Provide ad hoc support and lead operational improvements to keep the business running efficiently.

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