Data entry of purchase orders for component parts, outside processing services, and finished goods
Ensure all purchase orders include accurate costs, specifications, and delivery dates before submission
Maintain detailed process notes from the company ERP system on all outside processing purchase orders
Communicate purchase order changes, rejections, and delivery date updates to all relevant stakeholders
Maintain positive, professional relationships with vendors through courteous phone and email communication
Monitor vendor compliance with purchase order costs, delivery dates, and terms and conditions
Obtain multiple quotes for new purchase requests to ensure competitive pricing
Work with the General Manager to address vendor performance issues and eliminate non-compliant practices
Follow up on rejection reports and coordinate replacement of rejected materials
Support cost reduction initiatives by helping to source products at the lowest possible cost without compromising quality
Escalate any cost increases to the General Manager for approval prior to issuing purchase orders
Work to eliminate unnecessary charges such as lot fees on outside processing orders
Utilize historical pricing data appropriately while remaining vigilant about outdated costs
Conduct weekly follow-ups on late purchase orders every Friday using system-generated reports
Initiate follow-up emails to vendors regarding outstanding deliveries
Use calendar reminders and task management tools to track outstanding items
Update the ERP system promptly to reflect delivery date changes and material rejections
Keep production, planning, and other departments informed of procurement status
Develop and maintain knowledge of materials (tubing, flat bar, sheet metal, fasteners, etc.) and their applications
Take detailed notes to build expertise in vendor relationships and purchasing processes
Participate in collaborative problem-solving with the team to address challenges
Focus on root cause analysis to prevent recurring issues
Support just-in-time and Economic Order Quantity (EOQ) inventory management practices

Requirements

Strong attention to detail and organizational skills
Excellent written and verbal communication abilities
Proficiency with ERP/purchasing software systems (experience with SAGE or similar platforms preferred)
Competency in Microsoft Outlook, Excel, and other Office applications
Ability to manage multiple priorities and meet deadlines
Strong analytical skills for cost comparison and vendor evaluation

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data entrycost analysisvendor evaluationroot cause analysisjust-in-time inventory managementEconomic Order Quantity (EOQ)purchase order managementprocess documentationcompetitive pricing analysismaterial knowledge

Soft Skills

attention to detailorganizational skillswritten communicationverbal communicationproblem-solvingrelationship managementtime managementanalytical skillscollaborationprioritization