Onboarding Specialist

Remote People

Onboarding Specialist managing global employee onboarding for Remote People’s workforce management platform. Drafting contracts, ensuring compliance, and supporting international clients across the employee lifecycle.

Posted 8/14/2026full-timeRemote • 🇪🇺 Anywhere in EuropeMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing global employee onboarding processes, ensuring compliance with local and international employment regulations, and maintaining accurate HR documentation. Proficient in utilizing HR software and CRM systems to enhance onboarding workflows and client relationships.

Highest-signal resume keywords

Employee Onboarding AdministrationGlobal Onboarding ProcessesHR Software ProficiencyContract DraftingCompliance with Employment Regulations

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Onboarding Best PracticesContract Drafting Using TemplatesHR Documentation ManagementData Integrity MaintenanceInternational Employment Regulations

Soft Skills

Excellent Verbal and Written CommunicationStrong Interpersonal SkillsOrganizational SkillsAnalytical Problem-SolvingCustomer Service Skills

Tools & Technologies

CRM SystemsHR SoftwareHubSpotConfluence

Certifications & Qualifications

Bachelor's Degree in Human ResourcesBusiness Administration

Industry Keywords

EORPEOEmployment ContractsOnboarding WorkflowsCultural Awareness

About the role

Key responsibilities & impact

Manage the end-to-end onboarding process for employees across the globe, including collecting and verifying information, completing onboarding forms, and setting up payroll and benefits enrolment
Facilitate collection and verification of international employment documents, including work permits, visas, and tax forms
Draft employment contracts using in-house templates and handle post-onboarding amendments throughout the employee lifecycle
Liaise with international clients and provide onboarding support and advice by phone and email
Ensure legal and regulatory documents are accurate, complete, and properly filed
Maintain accurate client and employee records and data integrity on the internal platform
Communicate onboarding requirements and timelines to clients and employees
Conduct training sessions or provide materials about the Horizons platform, policies, and procedures
Build client relationships and collaborate with client success, sales, payroll, finance, and legal teams
Assess and improve onboarding workflows, systems, and tools
Monitor compliance with employment laws, regulations, and EOR policies
Resolve onboarding issues and escalations, involving the manager in high-risk situations
Manage expectations regarding employment contracts and minimize unnecessary template changes
Participate in team and management meetings
Use CRM systems and internal communication channels
Gather post-onboarding feedback and address concerns with clients and employees

Requirements

What you’ll need

Experience administering employee onboarding; global setup, administration, and maintenance experience preferred
Professional proficiency in English required
Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent work experience in onboarding or HR administration
Experience in onboarding, HR administration, or a related role, preferably in an EOR or PEO environment
Familiarity with global onboarding processes and compliance requirements highly desirable
Understanding of local and international employment regulations and compliance standards
Knowledge of employee onboarding best practices, contract drafting using templates, and HR documentation management
Excellent verbal and written communication skills
Strong interpersonal, organizational, analytical, problem-solving, and customer service skills
Ability to prioritize tasks, meet deadlines, and maintain accurate, confidential records
Proficiency with HR software, CRM systems, and relevant tools; HubSpot and Confluence ideally
Ability to work in a fast-paced environment with changing priorities and deadlines
Ability to collaborate with cross-functional teams
Awareness of cultural differences and ability to work with diverse international clients and employees
Professionalism, integrity, and discretion when handling sensitive information

Benefits

Comp & perks

A competitive salary
An asynchronous working environment
A "Remote-First" company environment (or Hybrid) - based on the nature of the job
The ability to work from abroad for a short period of time
Growth opportunities within the company
Necessary hardware for new joiners