Executive Assistant

RELX

Executive Assistant providing support to the Content Acquisition and Operational Excellence leadership teams at Elsevier. Coordinating meetings, managing data, and streamlining processes.

Posted 5/27/2026full-timeCambridge • Massachusetts, Montana, Pennsylvania • 🇺🇸 United StatesMid-LevelSenior💰 $48,900 - $81,500 per yearWebsite

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Coordinate meetings end-to-end, including agendas, logistics, and minutes, while supporting editorial board sessions (travel, catering, and event setup)
Provide high-level administrative support to Directors and leadership, including calendar management, expense filing, and cross-functional troubleshooting
Maintain organizational data (org charts, employee lists, contacts) and support Critical Author processes for leadership
Manage project approvals and workflows, including executive-level coordination up to MD and CEO
Act as systems liaison/administrator, supporting contract tools, access management (new hires/leavers), and vendor contract renewals
Lead onboarding coordination, including scheduling, training plans, and new hire support
Oversee operational processes including purchase orders, payments, pricing/print runs, and contributor agreements
Support cross-functional coordination (marketing, awards, GDPR/privacy compliance) and process improvements; work with colleagues to identify and trial new ways of working (including AI tools)

Requirements

What you’ll need

Experience supporting senior leadership or executive teams in a fast-paced environment
Strong organizational and project coordination skills, with the ability to manage multiple priorities
Experience with calendar management, meeting coordination, and executive-level scheduling
Knowledge of GDPR and privacy policies or experience supporting compliance processes
Strong stakeholder management and communication skills across cross-functional teams
Ability to support operational processes and identify areas for improvement
Proficiency with business systems (e.g., contract management tools, Oracle, Microsoft Office/Teams)
Experience working with external partners, along with familiarity using AI and database tools

Benefits

Comp & perks

Comprehensive, multi-carrier program for medical, dental and vision benefits
401(k) with match and an Employee Share Purchase Plan
Wellness platform with incentives, Headspace app subscription, Employee Assistance and Time-off Programs
Short-and-Long Term Disability, Life and Accidental Death Insurance, Critical Illness, and Hospital Indemnity
Family Benefits, including bonding and family care leaves, adoption and surrogacy benefits
Health Savings, Health Care, Dependent Care and Commuter Spending Accounts
Up to two days of paid leave each to participate in Employee Resource Groups and to volunteer with your charity of choice

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementmeeting coordinationproject coordinationoperational processescontract managementexpense filingdata managementonboarding coordinationstakeholder managementprocess improvements

Soft Skills

organizational skillscommunication skillscross-functional collaborationtroubleshootingleadership supportmulti-priority managementevent coordinationtraining planningvendor managementadaptability