Legal Operations Assistant – Operational Costs
Reis Advogados
full-time
Posted on:
Location Type: Hybrid
Location: Bebedouro • Brazil
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About the role
- Support control of payments to correspondents, process servers and vendors serving the Legal Operations team and internal clients. Verify invoices, spreadsheets and reports submitted by vendors, ensuring the information is organized and compliant. Enter and track payment requests with Accounts Payable in SAP and internal systems, under the analyst's guidance.
- Monitor vendors for registration, publication, service/notification, case retrieval and other operational demands of Legal Operations, flagging deadlines, pending items and inconsistencies. Support control of amounts for Legal Operations' legal logistics packages, keeping records up to date.
- Assist with budgeting activities related to vendors, supporting negotiations, organizing information and tracking deadlines and agreements together with the Contracts and Legal Controllership teams. Support the onboarding and contracting of correspondents and process servers, organizing required documents and registrations.
- Support biweekly and monthly closing of amounts, ensuring data verification and organization. Prepare and assemble reimbursement kits, keeping receipts and controls updated. Monitor operational deadlines and pending items to contribute to a stable and efficient workflow. Propose simple improvements to operational routines, focusing on organization and efficiency gains.
Requirements
- Degree or in-progress coursework in Business Administration, Accounting, Management Processes or related fields.
- Intermediate Excel.
- Organized, responsible and good communication skills.
Benefits
- Health Insurance
- Dental Plan
- Life Insurance
- Meal Allowance / Food Voucher
- Transportation Allowance
- TotalPass
- Education Assistance
- Childcare Assistance for Mothers
- Corporate Learning Platform
- Profit-Sharing Program
- Day off on your birthday
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Excelinvoice verificationbudgetingdata verificationpayment processingvendor managementcontract managementreportingfinancial trackingorganizational skills
Soft Skills
communicationresponsibilityorganization