Office Manager

Reguvis

Office Manager ensuring efficient office management and coordination at Reguvis Fachmedien GmbH. Managing processes, events, and administrative tasks effectively in a hybrid work environment.

Posted 4/12/2026full-timeKöln • 🇩🇪 GermanyMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

You take responsibility for central administrative and organizational matters — from credit card billing and mobile phone administration to coordinating the office budget.
You manage internal workflows and further develop existing processes — with the aim of establishing standards (SOPs) and creating transparency.
You organize internal formats and events such as All Hands meetings, the company Christmas party, or B2Run, ensuring smooth execution.
You handle organizational aspects of onboarding and offboarding, ensuring structured and professional entry and exit processes.
You support internal communication, maintain Confluence content, take minutes in executive meetings, and archive documents in an organized manner.
You reliably coordinate suppliers and service providers, support sustainability reporting (ESG), and represent our interests confidently externally.

Requirements

What you’ll need

Completed commercial vocational training or an equivalent qualification.
Several years of professional experience (minimum 3 years) in office management, as an assistant, or in an administrative role with independent responsibility.
Very good MS Office skills (especially Outlook, Excel and Word) and a solid understanding of budgets and basic reporting/analysis.
Strong organizational skills, the ability to prioritize, and a commitment to working in a structured and proactive manner.
High reliability, discretion, and clear, friendly communication — combined with assertiveness and a solution-oriented approach.

Benefits

Comp & perks

Work–life balance — shape your workplace and working hours flexibly, including mobile office (remote work) options.
Significant scope for influence — you have the opportunity to actively shape processes, structures and systems, creating real relief for yourself, your team and our customers.
Personal development — we support your individual development and professional exchange.
Culture & collaboration — we foster open communication, short decision paths, and teamwork on an equal footing.
Health & well-being — your health matters to us: company physician, health initiatives, and offers such as Urban Sports Club, Gympass, “DuMont bewegt sich” or yoga.
Food & mobility — enjoy a fresh canteen, a barista bar, job ticket, company bike scheme (JobRad), and bicycle parking.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

office managementbudget managementreportingprocess developmentSOP creationevent organizationonboardingoffboardingMS Officedata analysis

Soft Skills

organizational skillsprioritizationstructured workproactive approachreliabilitydiscretioncommunicationassertivenesssolution-orientedinterpersonal skills

Certifications

commercial vocational trainingadministrative qualification