Office Manager
Reguvis
full-time
Posted on:
Location Type: Hybrid
Location: Köln • Germany
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About the role
- You take responsibility for central administrative and organizational matters — from credit card billing and mobile phone administration to coordinating the office budget.
- You manage internal workflows and further develop existing processes — with the aim of establishing standards (SOPs) and creating transparency.
- You organize internal formats and events such as All Hands meetings, the company Christmas party, or B2Run, ensuring smooth execution.
- You handle organizational aspects of onboarding and offboarding, ensuring structured and professional entry and exit processes.
- You support internal communication, maintain Confluence content, take minutes in executive meetings, and archive documents in an organized manner.
- You reliably coordinate suppliers and service providers, support sustainability reporting (ESG), and represent our interests confidently externally.
Requirements
- Completed commercial vocational training or an equivalent qualification.
- Several years of professional experience (minimum 3 years) in office management, as an assistant, or in an administrative role with independent responsibility.
- Very good MS Office skills (especially Outlook, Excel and Word) and a solid understanding of budgets and basic reporting/analysis.
- Strong organizational skills, the ability to prioritize, and a commitment to working in a structured and proactive manner.
- High reliability, discretion, and clear, friendly communication — combined with assertiveness and a solution-oriented approach.
Benefits
- Work–life balance — shape your workplace and working hours flexibly, including mobile office (remote work) options.
- Significant scope for influence — you have the opportunity to actively shape processes, structures and systems, creating real relief for yourself, your team and our customers.
- Personal development — we support your individual development and professional exchange.
- Culture & collaboration — we foster open communication, short decision paths, and teamwork on an equal footing.
- Health & well-being — your health matters to us: company physician, health initiatives, and offers such as Urban Sports Club, Gympass, “DuMont bewegt sich” or yoga.
- Food & mobility — enjoy a fresh canteen, a barista bar, job ticket, company bike scheme (JobRad), and bicycle parking.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
office managementbudget managementreportingprocess developmentSOP creationevent organizationonboardingoffboardingMS Officedata analysis
Soft Skills
organizational skillsprioritizationstructured workproactive approachreliabilitydiscretioncommunicationassertivenesssolution-orientedinterpersonal skills
Certifications
commercial vocational trainingadministrative qualification